Senior Lease Administration Specialist

About the role

Founded in 1996, Stream Realty Partners (Stream) began with a vision centered around people, not just physical assets. Headquartered in Dallas, TX, Stream operates across core markets coast to coast, completing billions in annual transactions in office, industrial, retail, healthcare, land, and data center properties. With millions of square feet under management, Stream is one of the fastest-growing, full-service commercial real estate services organizations in the country. Our team's distinct culture is encapsulated by our core values: smart, honest, nice, and passionate. For more information, visit www.streamrealty.com and follow us on LinkedIn, Instagram, X, and Facebook.

Job Description

The Senior Lease Administration Specialist plays a crucial role in Stream’s Property Accounting platform, serving as an advanced subject matter expert for lease setup, billing setup, recovery structures, CAM reconciliation review, and lease administration best practices within the accounting system. This position supports commercial lease portfolios across retail, industrial, and office assets, partnering closely with Property Managers and Property Accountants to ensure lease data is entered accurately, billings are properly established, complex recovery matters are evaluated, and opportunities to improve recoveries are identified.

• Serve as a senior subject matter expert for lease administration setup within the accounting system for commercial retail, industrial, and office assets.
• Review complex lease data provided by Property Managers and confirm accounting system setup aligns with approved lease abstracts, supporting documentation, and established best practices.
• Provide advanced guidance to Property Managers, Property Accountants, and Lease Administration team members on lease setup, billing setup, recovery structures, and accounting system lease administration questions.
• Develop, document, and reinforce accounting system lease administration standards, templates, and best practices across the Property Accounting platform.
• Set up and review complex new leases in the accounting system, ensuring charges, escalations, recovery terms, options, and critical dates are entered accurately and completely.
• Evaluate proper system administration of free rent periods, abatements, tenant improvements, lease incentives, recovery caps, exclusions, gross-ups, and other complex billing-related lease provisions.
• Provide quality review and escalation support for commencement, billing, and recurring charge setup based on approved lease information provided by Property Managers.
• Review complex CAM reconciliations prepared by Property Managers to evaluate accuracy, lease compliance, billing methodology, and recovery opportunities.
• Calculate CAM reconciliations and estimated recoveries when requested or when the scope of services requires senior lease administration support.
• Analyze operating expense recoveries, billing pools, caps, exclusions, gross-ups, audit rights, lease amendments, and lease-specific recovery language to identify opportunities to increase recoveries.
• Review annual estimated CAM and operating expense billing setup in the accounting system for accuracy, consistency, and compliance with lease terms.
• Partner with Property Accountants, Property Managers, and leadership to resolve complex tenant billing questions, recovery disputes, and lease-related accounting system concerns.
• Lead practical training and provide advanced guidance to Property Accountants so they can perform lease administration activities within the accounting system with confidence.
• Mentor Lease Administration team members and support consistent execution of lease setup, billing, recovery, and CAM reconciliation processes.
• Maintain and improve organized, audit-ready lease setup support, billing documentation, CAM reconciliation support files, templates, and process documentation.
• Support month-end and year-end close processes by resolving complex lease billings, recovery, and accounting system lease administration matters.
• Respond to and resolve escalated Property Manager, Property Accountant, tenant, ownership, and client inquiries regarding lease setup, billing terms, CAM recoveries, and account matters.
• Aid in internal and external audits, annual property management audits, lender requests, ownership reporting, and tenant estoppels by providing lease setup, billing, recovery documentation, and senior-level analysis as requested.
• Support acquisitions, dispositions, transitions, and due diligence activities by reviewing complex lease setup requirements and preparing system-related summaries, recommendations, and risk considerations.
• Lead process improvements, training opportunities, and system setup best practices that strengthen lease administration consistency across the Property Accounting platform.

Qualifications

• Bachelor’s degree in Accounting, Finance, Business Administration, Real Estate, or a related field preferred.
• 7+ years of lease administration, property accounting, commercial real estate, or property management accounting experience preferred.
• Advanced working knowledge of Yardi Voyager and MRI property management software required.
• Strong understanding of commercial lease structures, terminology, lease interpretation, tenant billing, recovery provisions, amendments, caps, exclusions, gross-ups, and complex recovery language.
• Significant experience reviewing and analyzing CAM reconciliations, operating expense recoveries, estimated billings, and tenant billing setup.
• Ability to identify recovery opportunities, evaluate complex lease and billing issues, and communicate practical recommendations to Property Managers, Property Accountants, and leadership.
• Proficiency in Microsoft Excel and the broader Microsoft Office suite, including the ability to analyze large sets of lease, billing, and recovery data.
• Highest level of detail-oriented, organizational, analytical, and problem-solving skills, with excellent written and verbal communication abilities.
• Ability to manage multiple priorities, resolve escalated issues, and meet deadlines in a fast-paced, deadline-driven environment.
• Third-party property management or property accounting experience preferred.

Key Competencies

• Advanced commercial lease administration and lease interpretation.
• Accounting system lease setup, billing setup, data accuracy, and quality review.
• Complex CAM reconciliation review, recovery analysis, and tenant billing support.
• Yardi and MRI lease setup, critical date management, recovery structure administration, and system best practices.
• Process improvement, training, mentoring, and escalation support.
• Cross-functional communication, leadership support, analytical thinking, and audit-ready documentation.

Additional Information

Once you have completed your application, you will receive an email from notifications@smartrecruiters.com with a link to the Culture Index survey, which will help us gain a better understanding of your strengths and motivational drives. Please search for the “[Dallas] Property Accountant II” position in the Culture Index portal. We kindly request that you set aside 10 uninterrupted minutes within 48 hours of submitting your application.