Senior Inventory Control Clerk (Fire Services)

About the role

Works under general supervision to order, store, and issue parts, materials, supplies, tools, and equipment requiring a working knowledge of types of materials stored. Quantities purchased may be relatively large or require purchasing some technical items that may involve dealing directly with manufacturers.

Responsibilities

• Solicits telephone and written price quotations from vendors.
• Orders or initiates paperwork to purchase supplies necessary for the support of work activities in department and/or division.
• Keeps records of items received and issued, manually or using a computer.
• Monitors inventory levels and maintains prescribed quantities.
• Verifies shop manuals, vendor catalogs, and/or price lists to determine the type and price of materials are correct.
• Communicates with vendors, management, and users regarding substitution or modification of parts when replacement is not available.
• Locates and consults with vendors on supplies not available through regular channels as needed.
• Follows up on and expedites orders as needed.
• Checks and approves for payment invoices for orders placed.
• Compares information on requisitions and invoices to materials received to verify accuracy of order.
• Examines incoming stock for defects and to verify conformance to specifications.
• Labels or marks identifying codes on incoming stock.
• Stores articles in bins, on floor, or on shelves, according to identifying information, such as style, size, or type of material.
• Determines methods of storage, identification, and stock location.
• Delivers or picks up supplies or equipment as needed by driving a light truck to various locations.
• Uses material handling equipment to move materials within the facility, such as a forklift if assigned.
• Maintains physical appearance of supply room.
• Interacts and communicates verbally and in writing with vendors, staff, and management on a variety of issues concerning parts and supplies.
• Keeps and maintains automated records of materials and equipment received and issued.
• Returns defective parts or supplies to vendors as needed and documents information in the system in accordance with policies and procedures.
• Generates and prepares various reports regarding inventory and equipment for management.
• Travels to outlying satellite facilities periodically to assist with inventory, special projects, and to audit inventory parts and supplies.
• May act as lead by training or directing the work of those who perform routine aspects of the job.
• Performs additional functions (essential or otherwise) which may be assigned.

Physical Demands

• Carries, pushes, rolls, or uses material handling equipment to move materials.
• Requires physical activities such as climbing, bending, stooping, pulling, and pushing.
• Occasionally required to lift 75 lbs., frequently required to lift 35-50 lbs.
• Requires ability to operate a light truck to pick up and deliver materials.
• Sufficient vision is needed to obtain information from labels, forms, catalogs, computer printouts, etc.
• Uses standard office equipment including a personal computer.

Working Conditions

• Majority of work is performed in a storeroom environment that may or may not be climate-controlled, with some outdoor work required to deliver and pick up materials.
• Frequently exposed to dust and may be exposed to solvents, oils, fuels, pesticides, etc., when stocked in storeroom.
• May be exposed to various environmental conditions such as heat, cold, noise, and exposure to some industrial chemicals.

Requirements

• High school graduation and two (2) years of inventory experience working in a warehouse or parts distribution system; or equivalent combination of education and experience which enables one to perform the essential job functions.
• If assigned to the General Services Fleet Management Department, the required two (2) years of experience must be in an automotive parts distribution system.
• Must possess and maintain a valid driver’s license as a condition of continued employment.
• May be required to learn data entry to maintain an automated inventory system.

Pay

$43,929.60 per year