Senior Freight Coordinator

About the role

Join us as a Freight Forwarding Specialist and play a pivotal role in shaping Alba Wheels Up International’s future. This is your chance to drive strategic initiatives, influence key decisions, and deliver measurable results at the highest level.

Location

Valley Stream, New York (Hybrid)

Company Mission & Values

• Ensure customer compliance with US Customs Regulations while coordinating efficient, timely movement of freight and information.
• Innovation: Encourage creative problem-solving and continuous improvement in every department.
• Collaboration: Work cross-functionally, share knowledge openly, and support each other to achieve shared goals.
• Integrity: Build a reputation of integrity, honesty, and trust, while providing a high-quality customer experience for clients.

What You'll Do

• Receive, review and process import documentation from overseas agents/customers.
• Follow up bookings received from overseas agents and customers, and ensure files are opened timely.
• Handle bookings from overseas agents and coordinate the move to destination.
• Understand agent fees and pricing per client in order to process invoices accurately.
• Update shipment status, issue arrival notice and obtain entry documents for customs entries.
• Communicate with customs brokers to confirm customs release status.
• Arrange freight release with steamship lines and confirm cargo availability.
• Respond in a timely manner to customer requests on shipment status by phone or email.
• Refer customers to your team leader/supervisor or manager when questions are beyond scope of responsibility.
• Adhere to all domestic and international shipping regulations.
• Advise team leader/supervisor/manager of any transaction problems and irregularities.
• Perform any other related tasks as required or assigned by your supervisor or manager.
• Responsible for reviewing respective team visual board (VB) to make sure files are handled timely.
• Ongoing audit of VB throughout the day.
• Understand and be able to assist in coordinator role when needed.

What You Bring

• High School diploma, an Associate degree or higher is preferred.
• Minimum of 4-5 years of freight forwarding experience in the ocean import department.
• Proficient in Windows and Microsoft Office Suite, especially with Excel.
• Experience working with Cargowise is a plus.
• Pro-active attitude and strong time management skills.
• Extremely detailed oriented and well organized.
• Team player and able to work independently.
• Good communication skills (verbal and written).
• Great customer service skills.
• Able to work in a busy and fast paced environment.

Why You'll Love It

• Industry-leading health and wellness programs, financial planning resources, and continuous learning opportunities.
• Access to cutting-edge platforms and automation, enabling you to design resilient supply chains and deliver measurable results for customers.
• Support from a team that celebrates growth & innovation.
• Direct access to decision-makers & the ability to shape strategy.

What We Offer

• Medical, Dental, Vision, Short-term Disability, 401K Matching, and advancement opportunities.
• A leadership team that is wholly committed to innovation, integrity, and shared success.
• Data-Driven Decision Making & Technology Adoption.
• A culture of visionary thinking and bold decision-making.