Senior Facilities Representative

At PowerSchool, we power education for students around the world. As the global leader in cloud-based K-12 software, we support the full education ecosystem—from the central office to the classroom to the home. Joining PowerSchool means being part of a mission-driven team that is transforming K-12 education by helping schools operate more effectively and deliver better outcomes for educators, students, and families.

About the team

Our Facilities team is responsible for the management of services and processes that support our core business, such as safety, space management, site amenities, event support, maintenance, and janitorial services. Facilities works hard to ensure that employees have the most suitable working environment to foster creativity, innovation, and collaboration.

Responsibilities

• Document, analyze and revise, as needed all office related processes on a continual basis for all facilities related support services.
• Purchase and track all facilities related materials and labor, process all invoicing for proper tracking and payment.
• Work with Manager, Facilities to define operational parameters in providing the proper security badge process and system maintenance.
• Verify all badges are up to date in the security system and are operational per the security plan. Assist in the badging of all staff/vendor/temps for the facilities managed.
• Lead Administration staff and coordinate workloads and schedules; handle maintenance of various facility databases and resource websites, assist with special projects as needed.
• Lead meeting setup and coordination.
• Review the scope of work provided by the contractor/vendor and assess the impact on the PowerSchool environment.
• Attend vendor meetings as necessary to coordinate interruptions or modifications, oversee and inspect contractor’s work.
• Inspect contractor’s work to ensure that safe work practices and standard operating procedures are followed.
• Continuous effort to improve operations, decrease turnaround times, streamline work processes and work cooperatively and jointly to provide quality seamless customer service.
• Interact professionally with internal and external customers, staff and contractors/vendors to maintain an effective working relationship and work in cooperation with Manager, Facilities to effectively meet departmental objectives.
• Provide input into the development of the departmental operating and capital budgets; order material and supplies by coordinating with the Manager, Facilities; assist in the monitoring and tracking of expenditures for the Facilities Management Department.
• Lead various projects and participate in the various office committees and teams; e.g., Safety Committee.
• Other duties as assigned.

Qualifications

Minimum Qualifications

• Associates Degree in related field
• 5 - 6 years experience
• Must exhibit honesty, integrity, and courtesy in all interactions
• Must possess strong work ethic in supporting customer needs, responding promptly and consistently
• Able to prioritize multiple, conflicting, urgent needs
• Able to work independently with minimal direction
• Effective communicator with all levels internally and externally, written and verbal
• Excellent Project Management Skills

Preferred Qualifications

• Proficient in Microsoft Office Software – Especially Word and Excel
• Must have knowledge or willing and able to learn other facility related software
• Knowledgeable with card reader systems and security procedures

Benefits

• Comprehensive Insurance Coverage (including Medical, Dental, Vision, Pharmacy benefits, Life Insurance and AD&D)
• Flexible Spending Accounts and Health Savings Accounts
• Short-Term Disability and Long-Term Disability
• Comprehensive 401(k) plan
• Generous Parental Leave
• Unrestricted paid time off (known as Discretionary Time Off - DTO)
• Wellness Program, including ClassPass & Employee Assistance Program
• Tuition Reimbursement
• Optional Benefits: Pet Insurance, Identity Theft Protection, Student Debt Repayment Program and Prepaid Legal coverage

Pay

A reasonable estimate of the base compensation range for this position is $75,000 - $93,700 USD.