Senior Executive Secretary

Duties & Responsibilities

• Manages executive communications, ensuring all correspondence is handled promptly.
• Plans, coordinates, and oversees high-level meetings, conferences, and events.
• Takes and distributes minutes of proceedings, prepares comprehensive agendas, and makes all necessary meeting arrangements.
• Screens and prioritizes telephone calls, messages, and incoming materials, routing them appropriately.
• Prepares and/or edits correspondence and confidential reports.
• Maintains and manages all confidential files and records, developing and implementing efficient filing systems.
• Supports the health care executive by relieving them of complex administrative duties.
• Demonstrates comprehensive knowledge of NYC Health + Hospitals' policies, practices, and procedures.
• May supervise administrative/clerical personnel assigned to the executive office.
• Plans and reviews work assigned, serving as a key liaison between senior leadership support staff and external stakeholders.
• Manages sensitive professional relationships and facilitates effective communication.

Qualifications

• Average of 3 years of executive administrative assistant experience, or
• 5 years of experience, as described in qualifications 1 above, or
• A satisfactory equivalent combination of education, training, and experience.

However, all candidates must have a minimum of a four-year high school diploma or its educational equivalent. A Bachelor’s degree may be considered equivalent to four (4) years of relevant professional experience as described in “1” above.