Senior Executive Secretary

About the role

At NJ TRANSIT, you'll join us in transforming the third-largest transportation agency in North America. We are committed to delivering safe, reliable service that gets customers to their destinations on time–and we're looking to hire talented folks with a commitment to excellence to make it all possible.

Responsibilities

• Communicates and/or coordinates supervisor's instructions and desires with various individuals and/or departments.
• Furnishes and obtains information from other principals or outside representatives.
• Receives and screens telephone calls, letters, and/or visitors for the principal. Answers routine questions, obtains and furnishes information as necessary.
• Schedules appointments and arranges meetings, conferences and travel.
• Organizes and maintains supervisor's correspondence and records, following up on pending matters with limited direction.
• Transcribes dictation as appropriate, often of a highly technical and/or confidential nature.
• Routes or answers routine correspondence not requiring supervisor's attention.
• Drafts correspondence for supervisor's final approval.
• Prepares special reports, gathering, summarizing, and analyzing data.
• Organizes and prepares complex documents requiring the integration of multiple office technology and software applications. May act as the office resource for word processing and spreadsheet applications.
• Organizes and expedites flow of work through supervisor's office. Initiates follow-up action.
• May oversee the work of other administrative and junior staff.
• Perform other duties and miscellaneous projects as requested by management.

Qualifications

• High school diploma or equivalent and six (6) years of applied experience
• Previous experience with time keeping software
• Previous experience with Procurement Card usage and policies
• Strong verbal and written communication skills
• Proficient knowledge of Microsoft Office Suite software
• Proven ability to support senior leadership
• Preferred knowledge of Kronos software
• Ability to handle confidential information
• Ability to gather and compile information from various sources
• Ability to take notes/dictation and create correspondence
• Ability to pay attention to details and quickly adapt to new processes
• Must be able to lift 25 pounds

Benefits

• Comprehensive Family Health Insurance – Medical, Prescription, Dental, Vision
• Flexible Spending Account
• Life Insurance
• Paid Leave
• Tuition Assistance
• Pre-Tax Commuter Benefits Plan
• Retirement Plans: 401(a) - Retirement plan with a 6% employer contribution; 401(k) - Retirement saving plan with up to a 3% company match; 457(b) - Deferred Savings Plan