Senior Executive & Board Assistant, Events & Administration

What Makes Us Great

At the heart of our Company is a dedication to delivering energy that drives progress. We put people first, work to keep them safe and build trusting relationships. Your role in our success:

What You'll Be Working On

• Serve as the primary point of contact between executives and internal/external stakeholders
• Maintain a multi-year board meeting calendar
• Maintain a multi-year executive calendar
• Format and finalize Board agendas; oversee completion and finalization of the Board materials
• Consolidate presentations for the SLT and Board under direction of the Head of Investor Relations
• Communicate relevant information with the Board of Directors, SLT
• Expertly manage complex executive calendars, coordinate domestic and international travel and optimize daily schedules to maximize productivity
• Support development of other meeting materials, presentations and communications
• Meeting & Event Preparation and Support
• Coordinate Board, SLT and investor meeting logistics
• Build and manage agendas and itineraries for executives and board members
• Coverage hotel or meeting space reservations, including meeting rooms, hotel rooms, catering, technology set-up, restaurant reservations, and/or transportation
• Manage printing, mailing and/or transportation of meeting materials, tools and resources
• Handle conference registrations for executives
• Support procurement of gifts, CPK SWAG, or other giveaways
• Facilitate travel reservations and coordination for meeting participants
• Coordinate correspondence with meeting participants (pre and post meeting)
• General Administrative Support
• Serve as primary support resource for Senior Executive SLT
• Process SLT and board expense reports, invoices and reimbursements
• Develop protocols or standards for requirements of executive administrative assistants/office managers
• Prepare, notarize and obtain signatures for contracts
• Special projects as assigned

Who You Are

• Bachelor’s degree in Communications, Business Management or Related Field
• Ten (10) years’ experience, preferably in executive support or business management role
• Regular Driver’s License
• Excellent verbal and written communication skills; ability to communicate professionally and timely with internal and external stakeholders and be highly responsive to all stakeholders
• High attention to detail. Produces consistently accurate, polished work under tight deadlines
• Strong technical proficiency in MS Office Suite and board management tools
• Ability to create well-formatted and visually-pleasing emails, agendas, itineraries, invitations, place cards, etc.
• Ability to handle confidential information, files and records with the highest level of discretion and integrity
• Able to adapt due to competing demands and priorities while maintaining the highest level of customer/stakeholder service and response
• Exceptional organizational and time management skills that reflect the ability to perform and prioritize multiple tasks with excellent attention to detail in performing both administrative and data-driven tasks
• Strong interpersonal skills and the ability to build relationships with executives, board members, stakeholders, staff and officials
• Effective at solving problems as they arise; anticipating needs, identifying potential issues, and proactively developing solutions that minimize disruptions and maintain efficiency

Benefits/What's in It for You

• Flexible work arrangement
• Competitive base salary
• Fantastic opportunities for career growth
• Coooperative, supportive and empowered team atmosphere
• Annual bonus and salary increase opportunities
• Monthly recognition events
• Endless wellness initiatives and community events
• Robust and customizable benefit packages-choose what works best with your life. Options include generous 401k, medical, dental and life insurance, tuition reimbursement, compensated volunteer hours and MORE!
• Paid time off, holidays and a separate bank of sick time

About the Role

Chesapeake Utilities Corporation is an equal opportunity employer committed to creating a diverse workforce. We consider all qualified applicants without regard to race, religion, color, sex, national origin, age, sexual orientation, gender identity, disability or veteran status, among other factors. Applicants with a disability that need assistance applying for a position may email careers@chpk.com.