Senior Executive Assistant to the Chief People Officer

About the role

This position provides executive level administrative support to Intermountain Health's Chief People Officer (CPO). This highly visible position directly interacts with leaders, caregivers, and members of the community on behalf of CPO and performs executive administrative functions.

Responsibilities

• Proactively anticipates needs to support a variety of administrative functions for a member of Intermountain Health's Enterprise Leadership Team (ELT) in a time-sensitive, accurate, and confidential manner using discretion and tact.
• Partners with the leader on task management, project coordination, executive calendar, correspondence, travel/expense management, response to inquiries and requests, board and meeting management, and support of system needs.
• Flexible schedule is needed as work may occur outside normal business hours.
• Serves as a liaison with other internal and external stakeholders.
• Supports Intermountain Operating Model systems, coordinates special projects and system-level, cross-functional initiatives.
• Provides advanced support of a technical nature including remote meeting management, facilitation of presentations and reporting, and management of multimedia needs both by the leader(s) and meeting support.
• Works as a competent member of the team, willing to provide backup support when appropriate, and actively supports team goals.

Requirements

• Demonstrated experience supporting a C-level executive leader(s), including experience proactively managing calendars, correspondence, travel/expenses, and remote and in-person meeting support.
• Demonstrated excellent organizational skills and attention to detail.
• Excellent verbal and written communication skills including spelling, punctuation, grammar.
• Demonstrated ability to maintain confidentiality.
• Demonstrated ability to work effectively in a fast-paced setting without constant or direct supervision.
• Demonstrated ability to exercise sound judgement and discretion.
• Demonstrated excellent interpersonal skills with internal and external senior-level leaders.
• Demonstrated proficient time management, ability to prioritize and flex work to align with business operational priorities.
• Demonstrated ability to manage conflicting priorities with professionalism and equanimity.
• Demonstrated efficiency in project coordination, tracking actions and outcomes.
• Demonstrated experience as a valuable team player.

Qualifications

• Demonstrated experience supporting a C-level executive leader(s), including experience proactively managing calendars, correspondence, travel/expenses, and remote and in-person meeting support.
• Demonstrated excellent organizational skills and attention to detail.
• Excellent verbal and written communication skills including spelling, punctuation, grammar.
• Demonstrated ability to maintain confidentiality.
• Demonstrated ability to work effectively in a fast-paced setting without constant or direct supervision.
• Demonstrated ability to exercise sound judgement and discretion.
• Demonstrated excellent interpersonal skills with internal and external senior-level leaders.
• Demonstrated proficient time management, ability to prioritize and flex work to align with business operational priorities.
• Demonstrated ability to manage conflicting priorities with professionalism and equanimity.
• Demonstrated efficiency in project coordination, tracking actions and outcomes.
• Demonstrated experience as a valuable team player.

Skills

• Team Support
• Meeting Facilitation
• Answering Telephones
• Office Administration
• Communication
• Work
• Interpersonal Communication
• Leadership
• People Management
• Organizing Meetings
• Meeting Management
• Organizing

Benefits

We care about your well-being – mind, body, and spirit – which is why we provide our caregivers a generous benefits package that covers a wide range of programs to foster a sustainable culture of wellness that encompasses living healthy, happy, secure, connected, and engaged.