Senior Executive Assistant to the CEO & Executive Office

The Role

The Senior Executive Assistant to the CEO & Executive Office serves as a trusted partner and force multiplier to the Chief Executive Officer, enabling the CEO to focus on the company’s highest-value strategic priorities. This role proactively manages executive time, information flow, communications, travel, meeting preparation, governance activities, and follow-through, ensuring the CEO operates with maximum effectiveness in a fast-paced, high-growth environment. This is a CEO-first role that also supports the broader Executive Office by coordinating key leadership routines, board and executive meetings, and enterprise priorities. Support provided to other senior leaders is focused on enterprise-level coordination and initiatives that directly support the CEO’s agenda and organizational effectiveness.

Key Responsibilities

• Serve as the primary point of contact for the CEO, managing correspondence and communications on their behalf with professionalism, discretion, and sound judgment.
• Own and proactively manage the CEO’s calendar, priorities, travel, expenses, and daily operating flow; protect strategic time and resolve conflicts in a fast-moving agenda.
• Prepare concise briefing materials, agendas, talking points, presentations, and meeting packets that help the CEO enter meetings prepared and focused on decisions needed.
• Screen, prioritize, draft, and coordinate executive communications on behalf of the CEO as appropriate, ensuring clarity, accuracy, and consistency of tone.
• Anticipate CEO needs, identify potential issues before they escalate, and use judgment to route, resolve, or elevate matters appropriately.
• Support board meeting coordination, including logistics, material development, pre-read coordination, meeting notes, and follow-up action tracking.
• Safeguard highly confidential and sensitive information, including board, legal, financial, customer, employee, and strategic materials.
• Career Development and Professional Growth
• Work in tandem with the CEO and Senior Leadership Team to support the expansion and fast-paced growth of the company.
• Serve as a highly trusted extension of the CEO and a steward of executive effectiveness, operating cadence, and follow-through.
• Contribute to a company with a long history at the forefront of the power distribution industry and a rapid pace of growth.
• Bring structure, clarity, professionalism, and calm execution to a dynamic, multi-site manufacturing environment.

Minimum Requirements

• Bachelor’s degree or an equivalent combination of education and experience.
• 5+ years of executive or personal assistant experience supporting C-suite leaders; experience supporting a CEO, President, or enterprise executive strongly preferred.
• Advanced proficiency in Microsoft 365, including Outlook, Word, PowerPoint, Excel, Microsoft Teams, SharePoint/OneDrive, and Concur; comfort with collaboration, task-tracking, and executive productivity tools.
• Ability to lead projects and responsibilities with little or no supervision while knowing when to escalate sensitive or ambiguous matters.
• Excellent time-management, prioritization, organizational, calendar-management, and follow-up skills.
• Exceptional written and verbal communication skills, including the ability to prepare polished executive communications, presentations, agendas, briefing materials, and meeting notes.
• Discretion, diplomacy, and excellent judgment, with a high degree of integrity when handling confidential and sensitive information.
• Emotionally intelligent, with strong interpersonal awareness, executive presence, and the ability to build trust across multiple stakeholder groups.
• Proactive, positive, resilient, and resourceful, with a strong sense of ownership and a “no job too large or too small” mentality within the scope of the Executive Office.
• Strong problem-solving skills, attention to detail, and ability to manage multiple priorities in a fast-paced, quickly changing environment.
• Self-motivated, with a strategic mindset and the ability to understand business context, anticipate needs, and connect administrative execution to enterprise priorities.
• Skilled in the use of standard office equipment and executive meeting technology, including video-conference room setup and coordination.

Preferred Qualifications

• 8+ years of executive assistant, senior administrative, or comparable executive support experience.
• Experience in a high-growth, multi-site, manufacturing, industrial, distribution, private-equity-backed, and transformation-oriented environment.
• Experience using AI-enabled productivity tools, Microsoft Suite, and video meeting platforms.

Location

This is an in-office position based in our Burnsville, MN location.