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Jobs · Administrative · California

Senior Executive Assistant to the CEO

NewMark Merrill Companies, Inc. · Calabasas, CA · 3 wk ago
On-siteAdministrativeFull-time

About the role

NewMark Merrill Companies is seeking an exceptional Senior Executive Assistant to the CEO to support our CEO in a highly visible role that combines executive support, office operations, and personal and family office coordination. This position is full-time, in office in our Calabasas, CA location.

Responsibilities

  • Manage a complex and frequently changing schedule and set of priorities

  • Coordinate meetings, schedules, agendas, and follow-up items

  • Prepare and edit documents, presentations, and meeting materials

  • Track priorities, deadlines, and outstanding action items to ensure consistent follow-through on commitments and projects

  • Serve as a liaison between the CEO and internal and external stakeholders

  • Manage complex domestic and international business, personal, and family travel

  • Coordinate transportation, itineraries, accommodations, and travel-related arrangements

  • Coordinate transportation, and scheduling details for meetings, site visits, and events

  • Oversee vehicle registrations, insurance, maintenance, and service providers

  • Manage relationships with household vendors, maintenance providers, and service professionals

  • Maintain insurance, tax, investment, and estate-related records and documentation

  • Act as a liaison among attorneys, CPAs, insurance professionals, investment advisors, and other trusted partners

  • Support day-to-day office operations and vendor management

  • Support receptionist and administrative support functions

  • Aid in planning and executing company events, leadership meetings, and special projects

Qualifications

  • 7–10 years of executive assistant, senior administrative, or related experience

  • At least 5 years supporting a CEO, founder, principal, or senior executive

  • Experience managing complex travel and executive scheduling

  • Experience supporting both business and personal executive responsibilities

  • Exceptional organizational and follow-through skills

  • Strong written and verbal communication abilities

  • High level of professionalism, discretion, and judgment

  • Advanced proficiency with Microsoft Office and business productivity platforms

  • Experience using AI-powered productivity tools such as ChatGPT, Claude, Gamma, Copilot, or similar technologies to improve efficiency, communication, organization, and workflow management.

  • Ability to work full-time in our Calabasas office, with occasional flexibility outside normal business hours

Preferred Experience

  • Real estate, investment, family office, or privately held company environments

  • Coordinating with professional advisors and external service providers

Benefits

Compensation: $75,000–$95,000 DOE, plus benefits and bonus opportunity.

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