Senior Executive Assistant - Securities Finance, Investor Services

Responsibilities

• Manage the end-to-end calendar of the Head of Securities Finance, Investor Services, coordinating appointments, meetings, receptions, and conference calls at the executive level.
• Cook up all travel logistics for senior leadership, including booking arrangements and preparing detailed itineraries and agendas.
• Process, reconcile, and track expense submissions through the travel and entertainment expense system, ensuring timely and accurate reporting.
• Prepare, review, and distribute correspondence and briefing materials to support senior leadership ahead of key engagements.
• Manage supply orders and vendor invoices through the procurement system, maintaining efficient administrative operations across the department.
• Support ad-hoc projects and reporting requests, adapting quickly to shifting priorities and delivering reliable output under time pressure.

Requirements

• Demonstrated experience in office administration within a large-scale, complex organization, with the ability to support senior leadership effectively.
• Advanced proficiency in Microsoft Office, including Word, Excel, PowerPoint, and Outlook, with the ability to produce polished documents and presentations independently.
• Clear and concise written and verbal communication skills, with the confidence to liaise professionally across all levels of an organization.
• Ability to quickly learn and navigate new systems and processes, adapting to changing tools and workflows with minimal ramp-up time.
• Self-motivated and highly detail-oriented, with a consistent ability to manage multiple priorities accurately and meet deadlines without close supervision.
• Sound judgement when handling sensitive information, with an understanding of the importance of confidentiality, compliance, and professional conduct in a regulated environment.
• Bachelor's degree or equivalent professional experience.

Qualifications

• Prior experience supporting senior executives within financial services, banking, Markets or a similarly regulated industry.
• Familiarity with procurement or expense management platforms, such as travel and entertainment systems or procure-to-pay tools.

Benefits

Joining Citi's Securities Finance team means working at the center of a globally significant business, collaborating with experienced professionals across Investor Services, and building a career within one of the world's leading financial institutions. We invest in our people and offer an environment where performance, collaboration, and professional development go hand in hand.

We offer a hybrid working model with 3 days in the office and 2 days working remotely, giving you flexibility while keeping you connected to your team. Direct exposure to senior leadership within a high-profile division, broadening your professional network and deepening your understanding of global financial markets.

We offer access to learning and development programs that support your growth and help you build skills relevant to a long-term career in financial services. We also offer wellbeing and financial support resources designed to help you maintain a healthy work-life balance and plan for your future.