Senior Executive Assistant – Investor Relations & Strategic Finance

About Us

At Palo Alto Networks®, we’re united by a shared mission—to protect our digital way of life. We thrive at the intersection of innovation and impact, solving real-world problems with cutting-edge technology and bold thinking. Here, everyone has a voice, and every idea counts. We weave AI into the fabric of everything we do and use it to augment the impact every individual can have.

We believe collaboration thrives in person. Most of our teams work from the office full time, with flexibility when it’s needed. This model supports real-time problem-solving, stronger relationships, and the kind of precision that drives great outcomes.

Responsibilities

• Deliver sophisticated administrative partnership to the SVP, managing complex 3- to 6-month calendar cycles and domestic/international travel logistics.
• Orchestrate high-stakes logistics for quarterly earnings releases, including WAR room setups, catering, IT/Security support, and callback scheduling.
• Plan and execute end-to-end logistics for domestic/international Non-Deal Roadshows (NDRs), investor lunches, C-suite dinners, and HQ investor bus tours.
• Manage conference logistics, executive registrations, virtual meeting platforms, and briefing book distribution.
• Direct primary IR communication channels, triaging shareholder/analyst inquiries while maintaining strict adherence to legal protocols.
• Oversee high-volume CRM data entry within Nasdaq IR Insight to maintain accurate records of investor engagements.
• Utilize enterprise AI tools (Gemini Enterprise, NotebookLM) and automated workflows to optimize productivity and documentation.
• Execute SAP Ariba workflows, including vendor onboarding, Purchase Orders, invoice reconciliation, and expense auditing.
• Direct logistics for departmental offsites, administrative summits, and high-profile team events.

Requirements

• 7+ years of experience supporting senior executives, including Vice President and/or Senior Vice President leaders within a high tech, enterprise software, SaaS, or cybersecurity company.
• Proven ability to thrive in a high-performance environment while managing multiple competing priorities with exceptional attention to detail.
• Experience managing complex executive calendars, global travel, executive communications, and confidential business activities.
• Experience coordinating executive-level meetings, Quarterly Business Reviews (QBRs), town halls, all-hands meetings, team events, and organizational activities.
• Executive presence with outstanding written and verbal communication skills, and the confidence to interact effectively with senior leaders, customers, and cross-functional partners.
• Demonstrated ability to anticipate needs, think several steps ahead, and operate with sound judgment and discretion.
• Highly organized with exceptional prioritization and project management skills.
• Resourceful, adaptable, and resilient, with the grit to navigate ambiguity and perform under pressure.
• Advanced proficiency with Google Workspace, enterprise calendaring tools, and expense management systems such as Concur.
• Bachelor's degree or equivalent practical experience.

Preferred Qualifications

• Investor Relations or Strategic Finance environment.
• Nasdaq IR Insight experience.

Pay

The starting base salary for this position is expected to be in the range of $101,000.00 - $163,000.00 per year. The offered compensation may also include restricted stock units and a bonus.

Benefits

A description of our employee benefits may be found here.