Senior Executive Assistant

The Opportunity

No two weeks look the same, and the person who thrives here finds energy in that rather than friction. You'll sit close to the center of the product org, trusted with context that doesn't travel far, and counted on to make sure things that need to happen actually do.

You'll also be one of the most visible people in the org—a culture carrier who brings people together and makes the product team feel like a team worth being part of.

What You'll Do

• Keep the Leadership Team Running
  
  • Help run the recurring meetings that keep the CPO and his staff aligned—staff meetings, reviews, check-ins.
  • Cook up agendas with the right people ahead of time.
  • Make sure materials are prepared and accessible.
  • Keep things on track in the room.
• Connect the Right People
  
  • Develop a feel for when someone on the leadership team needs to be looped in, when two people need five minutes together.
  • Be the connective tissue.
• Make Sure Information Travels
  
  • Decisions made in a leadership meeting don't automatically reach the people who need to act on them.
  • Track action items, follow up where needed, and help communicate key updates out to the broader product org in a timely, clear way.
• Be a Culture Setter
  
  • Have real latitude to bring people together.
  • Plan team events, offsites, and office gatherings.
  • Find ways to recognize people during big moments (wins, milestones, life events).
  • Help make the product org feel like a place people are genuinely glad to work.
  • Plan and coordinate leadership offsites and org-wide events, managing the logistics from venue to agenda so the team can show up and be present.
  • Be a visible, positive presence across the team.
• Executive Support—Done with Judgment
  
  • Manage complex calendars across multiple leaders, coordinate domestic and international travel, and handle the logistics that let the leadership team focus on the work.
  • The difference between doing this well and doing it great is judgment: understanding priorities well enough to make good calls on behalf of the people you support, and protecting their time from things that don't deserve it.

What You'll Bring

• 4+ years of experience providing executive support to senior leaders, ideally supporting a team rather than a single executive
• Experience helping run leadership meetings—agendas, prep, notes, and follow-through on action items
• Strong written communication: clear, concise, no fluff
• Highly organized with great attention to detail across multiple moving pieces
• High degree of discretion; you'll be trusted with sensitive information about the org, its people, and its strategy
• Experience with event planning, offsites, or team programming a plus

Who You Are

• Embedded, Not Arm's-Length
  
  • You don't operate from a distance. You're in the room, in the calendars, in the conversations—and because of that, you always know enough context to make good decisions.
  • You build real relationships with the people you support and with the broader team around them.
• A Step Ahead
  
  • Leverage your insight to anticipate needs and take action before they become problems.
  • Leaders don't have to ask you twice, and most of the time they don't have to ask at all. You see what's coming, you act on it, and you quietly close the loop.
  • You're not reactive—you're running a few moves ahead.
• Clear Communicator
  
  • Whether you're writing a meeting recap, drafting a team update, or asking someone for something they're late on, you communicate in a way that gets things resolved fast.
  • People aren't left guessing what you need or what was decided.
• Diplomatic Backbone
  
  • You can tell a VP no—gracefully. You protect priorities without being precious about it. You catch flies with honey, handle friction with composure, and never leave someone feeling dismissed even when the answer is no.

Embedded, Not Arm's-Length

• You don't operate from a distance. You're in the room, in the calendars, in the conversations—and because of that, you always know enough context to make good decisions.
• You build real relationships with the people you support and with the broader team around them.

A Step Ahead

• Leverage your insight to anticipate needs and take action before they become problems.
• Leaders don't have to ask you twice, and most of the time they don't have to ask at all. You see what's coming, you act on it, and you quietly close the loop.
• You're not reactive—you're running a few moves ahead.

Clear Communicator

• Whether you're writing a meeting recap, drafting a team update, or asking someone for something they're late on, you communicate in a way that gets things resolved fast.
• People aren't left guessing what you need or what was decided.

Diplomatic Backbone

• You can tell a VP no—gracefully. You protect priorities without being precious about it. You catch flies with honey, handle friction with composure, and never leave someone feeling dismissed even when the answer is no.

About us:

ZoomInfo (NASDAQ: GTM) is the Go-To-Market Intelligence Platform that empowers businesses to grow faster with AI-ready insights, trusted data, and advanced automation. Its solutions provide more than 35,000 companies worldwide with a complete view of their customers, making every seller their best seller.

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