Senior Executive Assistant
Vanguard Maintenance and Electrical, Inc. · White Plains, NY · 6 days ago
On-siteAdministrative$105k–$130k/yrFull-time
Executive Office Leadership
- Lead, coach, mentor, and develop the Executive Assistant team and Front Desk / Office Administrator.
- Carry out onboarding, training, regular one-on-ones, and performance evaluations.
- Assign work, balance workloads, and establish priorities across the Executive Office.
- Review work for quality, accuracy, and consistency before it reaches executive leadership.
- Foster a collaborative, service-focused culture centered on accountability and operational excellence.
Executive Support
- Partner directly with executive leadership to manage calendars, communications, travel, meetings, and confidential business matters.
- Coordinate executive priorities while anticipating needs and resolving conflicts before they arise.
- Prepare executive briefings, reports, presentations, and meeting materials.
Executive Office Operations
- Develop, document, and continuously improve Executive Office processes and Standard Operating Procedures (SOPs).
- Oversee executive calendars, travel coordination, expense reporting, meeting logistics, and administrative workflows.
- Ensure executive documentation, contracts, and confidential records are properly maintained.
Team & Cross-Functional Coordination
- Collaborate with HR, Operations, Accounting, Marketing, and department leaders to support executive initiatives.
- Cook up household vendors and external service providers in support of executive leadership.
- Ensure consistent communication between executive leadership and internal stakeholders.
Strategic Projects
- Lead administrative and operational projects assigned by executive leadership.
- Identify opportunities to improve Executive Office efficiency through automation, process improvements, and best practices.
- Support company initiatives requiring executive coordination.
Qualifications
- 7+ years supporting C-level executives.
- 2+ years leading administrative professionals or Executive Assistants.
- Strong leadership, coaching, and people management skills.
- Exceptional organizational abilities.
- Advanced Microsoft Office proficiency.
- Experience with executive budgeting, travel, project management, and confidential communications.
Pay
- Base Salary: $105,000–$130,000 annually, commensurate with experience, qualifications, and demonstrated success.
- Bonus: Performance-based bonus tied to individual and company performance.
Benefits
- Comprehensive Medical, Dental & Vision Insurance
- 401(k)
- Paid Time Off
- Paid Holidays
- Professional Development Opportunities
- Career Advancement within a rapidly growing organization
Growth Opportunities
- Lead and grow Vanguard's Executive Office while working directly with executive leadership, with clear opportunity for continued advancement as the company scales.
Culture
- Join a team that values accountability, service, and operational excellence, where your leadership shapes how the Executive Office supports the entire organization.
- Your leadership will directly strengthen executive effectiveness and organizational efficiency at one of the fastest-growing building automation companies in the country.