Senior Executive Assistant

Company Overview

University Clinical Health (UCH) is the only independent, physician‑led faculty practice plan of the University of Tennessee Health Science Center. As a not‑for‑profit, non‑tax‑supported group practice, UCH delivers best‑in‑class clinical care through a network of 175+ providers across 19 specialties, serving the Mid‑South community.

About the Role

Job type: Full‑time

The role involves actively managing calendars and all necessary correspondence for assigned physicians. Clerical duties include drafting communications for stakeholders, reserving conference rooms, scheduling meetings, requesting supplies, recording and editing meeting minutes, filing, and handling mail. Additional duties and assignments are performed as required.

Responsibilities

• Actively manage schedules for assigned physicians using the preferred physician platform.
• Track and ensure timely completion of required paperwork for licenses, certifications, hospital privileges, etc.
• Draft, review, and send communications on behalf of assigned physicians as requested.
• Organize and prepare for meetings, including gathering documents and handling logistics.
• Answer and respond to phone calls, communicating messages and information to the executive.
• Prioritize emails and respond when necessary.
• Coordinate travel arrangements and prepare travel authorizations and expense reports for physicians.
• Maintain various records and documents for company executive(s).
• Maintain a spreadsheet of call schedules, distribute, and ensure accuracy in hospital and practice systems (e.g., AMiON, Telmediq).
• Prepare monthly PTO reports for physicians.
• Pick up mail weekly and distribute.
• Perform other duties and assignments as required.

Requirements

• Education equivalent to a Bachelor of Science or Bachelor of Arts; Master’s degree preferred.
• Three to five years of prior experience supporting a senior executive or team.
• Intermediate to advanced proficiency in Microsoft Excel, Word, PowerPoint, Office 365, Outlook, and EMR systems.
• Typing speed of 60 wpm with 90 % accuracy.
• Excellent written and verbal communication skills.
• Strong time‑management abilities.
• Attention to detail.
• Ability to multitask effectively.