Senior Executive Assistant

Job Responsibilities

• Provide proactive, high-level administrative and operational support to senior leaders and their teams across multiple time zones
• Own complex calendar management, including prioritization, coordination across stakeholders, and resolving scheduling conflicts with sound judgment
• Office supplies ordering: monitor inventory, process orders and stock accordingly
• Plan and support team engagements such as leadership meetings, customer and vendor meetings, staff meetings, all-hands sessions, offsites, and team-building events
• Partner closely with leaders, program and project teams, recruiting, and fellow executive support professionals to ensure seamless organizational support
• Coordinate end-to-end domestic travel logistics, including itineraries, changes, and real-time troubleshooting
• Prepare, submit, and track expense reports in a timely and accurate manner, ensuring compliance with internal policies
• Track action items, deadlines, and deliverables to ensure critical initiatives move forward without delay
• Comfortable owning and driving small-to-medium operational projects as needed (e.g., office moves, build-outs, or team initiatives)
• Identify opportunities to improve workflows, tools, and internal processes; help design and implement scalable systems that enhance team effectiveness

Preferred Qualifications

• Proven ability to manage multiple priorities simultaneously, adapt quickly to changing needs, and meet tight deadlines with minimal direction
• Strong judgment and discretion when handling sensitive, confidential, or high-stakes information
• Exceptional organizational skills, attention to detail, and follow-through
• Clear, professional communication skills and the ability to interact confidently with senior leaders and cross-functional partners
• Comfortable working independently while remaining highly collaborative
• Service-oriented mindset with a focus on anticipating needs and delivering a consistently high standard of support

Baseline Requirements

• Education, Professional Certification, and Licenses: Bachelor’s degree preferred or equivalent professional experience
• Experience: 10+ years of executive assistant experience supporting C-Suite leadership, preferably in similar industry (tech, infrastructure etc.)
• Experience: Managing complex executive calendars with competing priorities
• Travel: Full-time, in-office (5 days/week)

Expected Salary Range

$130K - $160K (Total Compensation Base + Annual Bonus)

Tract Capital Employment

Tract Capital employees enjoy competitive compensation and comprehensive benefits, including 100% employer-covered medical, dental, and vision insurance, a 401K program, standard paid holidays, and unlimited PTO.