Senior Executive Assistant

POSITION SUMMARY

The Executive Assistant to the Chairwoman is the personal assistant to the principal, providing personalized administrative support in a well-organized and timely manner.

ESSENTIAL POSITION QUALIFICATIONS

• Bachelor’s degree (minimum) – business related field preferred
• 7+ years experience in specific executive administrative support capacity
• Extremely detail oriented and organized
• Exceptional organizational abilities, proactive problem-solving, adaptability, and strong verbal/written communication
• Advanced to Expert level abilities with Microsoft Office products
• Excellent written and oral communication skills
• A minimum of 3 years’ experience with project oversight and/or supervisory/personnel management
• Business acumen, i.e. experience owning or running a business

ASSIGNED RESPONSIBILITIES AND DUTIES

• Calendar, Meeting, and Professional Management: Managing complex schedules, coordinating across time zones, and arranging meetings.
• Manage and maintain subscriptions, organization memberships, and licenses.
• Ability to manage and collaborate with another executive assistant.
• Comfortable with someone reporting directly to this role.
• Communication: Professionally handling emails, screening phone calls, and serving as the primary gatekeeper for the executive. Responding to routine correspondence. Able to take comprehensive messages when not available. Compose thank you notes to all guests. Compose letters for distribution and gifts. Mailing books to various friends, family, and colleagues. Coordinate staff birthday gifts. Coordinate personal donations, correspond with organization, and maintain calendar for annual donations. Maintain all contracts.
• Travel & Logistics: Coordinate all travel arrangements and special events with an eye to comfort/convenience as well as cost. Organizing comprehensive travel itineraries and managing expense reports.
• Candidate must be open to travel with the executive if needed. Provide concierge services to the Chairwoman.
• Strategic and Technical Support: Preparing reports, presentations, conducting research, and overseeing special projects. Advanced to Expert level abilities with Microsoft Office products to include MS Word, Excel, Access, Outlook, PowerPoint: intermediate to advanced abilities with Intuit products.
• Confidentiality: Managing sensitive company, personal, and personnel information with discretion. Maintain private files. Scanning documents as necessary.
• Other Duties Include: Flexible. Process special orders. Perform organization the Chairwoman's office. Perform additional duties as assigned by the Chairwoman.

Benefits (Full-time Employees)

• Paid time off
• 401K
• Medical, dental, and vision coverage