Senior Executive Assistant

About the role

The Senior Executive Assistant is a high-impact role that provides executive-level support to the broader C-suite team. This position combines executive operations, administrative excellence, strategic initiative support, and board governance coordination, making it central to the organization’s operations and success.

Essential Functions

• Provide high-level administrative and operational support to the C-Suite team, including expense tracking, complex meeting coordination, travel planning, contract management, and correspondence support.
• Draft, edit, and manage executive communications, reports, presentations, and other materials for internal and external stakeholders.
• Serve as a gatekeeper and strategic partner, prioritizing requests, screening communications, and ensuring efficient workflow.
• Track action items, follow-ups, and key initiatives across the executive team to ensure timely completion.
• Anticipate the needs of executives and proactively address potential issues or requests.

Board Coordination & Governance

• Responsible for being the key liaison (when delegated) for the Board of Directors, managing communications, scheduling, agendas, and materials.
• Take meeting minutes for executive and board meetings, ensuring accuracy, completeness, and timely distribution.
• Facilitate onboarding and orientation for new board members, ensuring they have the resources and information to be effective.
• Ensure compliance with organizational policies and governance standards in all board-related activities.
• Support board meetings, including logistics, documentation, and post-meeting follow-ups.
• Cook up and timely distribute Board of Directors meeting packets, ensuring inclusion of accurate financial reports, compliance documentation, and mission-aligned materials.
• Cook up and timely distribute Board of Directors meeting packets, ensuring inclusion of accurate financial reports, compliance documentation, and mission-aligned materials.
• Cook up and timely distribute Board of Directors meeting packets, ensuring inclusion of accurate financial reports, compliance documentation, and mission-aligned materials.
• Coordinate dissemination through both print and digital platforms (e.g., Teams, Zoom), supporting transparency and effective governance.

Graphic Design & Digital Communications

• Create graphics, templates, and visual content for digital and print platforms.
• Update and maintain website and intranet content.
• Track engagement metrics and prepare communications reports.

Strategic & Operational Support

• Assist with the planning and execution of cross-departmental initiatives and projects.
• Collaborate with internal teams to ensure alignment of executive priorities and organizational goals.
• Conduct research, analysis, and reporting as requested to support executive decision-making.
• Identify opportunities to improve processes, workflows, and communication systems across the organization.
• Function as a backup for the Communications Department for executing external communications.

Collaboration & Teamwork

• Work cohesively with the Communications team and other departments across the organization.
• Provide cross-departmental support to ensure consistent messaging.
• Field requests from departments for communications support.
• Represent the Communications Department with professionalism and a solution-oriented approach.

Minimum Requirements

• Expertise in the following areas, typically gained from 3-5+ years supporting C-Suite Executives:
• Experience with Board governance, with working knowledge of CA Corporate Compliance Code
• Exceptional organizational skills with the ability to manage multiple priorities across executives and projects.
• Excellent verbal and written communication skills, with a high level of professionalism and discretion.
• Proficiency in Microsoft Office Suite, Teams, SharePoint, Salesforce, and productivity tools.
• Demonstrated judgment, initiative, and the ability to handle confidential information.

Preferred Background

• Knowledge of nonprofit law is strongly preferred.
• Bachelor Degree in Business Administration or related field, strongly preferred.
• Ability to collaborate effectively across a broad spectrum of backgrounds and perspectives.
• Candidates who demonstrate inclusive thinking and interpersonal awareness help strengthen our commitment to equitable and compassionate care for all.
• Demonstrated person-centered approach and familiarity with trauma informed systems and restorative practices.

Pay Range

$66,678.67 - $84,328.91 per year

Additional Information

We only employ US citizens and non-US citizens authorized to work in the United States in compliance with federal law.