Senior Executive Assistant

Job Summary

At Liberty, you'll thrive in a hybrid setting that fosters in-person collaboration, innovation, and growth. This approach optimizes both remote and in-person interactions, enabling you to connect and ideate with your team and deepen valuable relationships across the company, while still enjoying the flexibility of remote work for focused tasks and projects. This position provides shared administrative support for members of the Global Cybersecurity senior leadership team while exercising confidentiality, tact, and diplomacy.

Responsibilities

• Identifies the preferred method of support for assigned executives and appropriately accommodates working style.
• PARTNERS WITH EXECUTIVES TO HELP THEM BE MORE EFFICIENT AND EFFECTIVE WITH THEIR TIME, CONSISTENTLY MAINTAINING STRONG COMMUNICATION.
• MANGAGES EXECUTIVE CALENDARS.
• ACTS AS A GATEKEEPER TO INCLUDE PRIORITIZATION OF MEETINGS AND RESOLVING SCHEDULING CONFLICTS.
• KEEPS EXECUTIVES INFORMED OF CHANGES AND HELPS KEEP THEM ON SCHEDULE.
• TRIAGES AND RESPONDS TO VARIOUS FORMS OF COMMUNICATIONS BASED ON EXECUTIVE NEEDS AND PREFERENCES.
• CORRESPONDS WITH RESPONSES TO REQUESTS FOR INFORMATION, SURVEYS, ETC.
• AIDES EXECUTIVES WITH PREPARING FOR MEETINGS, TO INCLUDE PREPARING MATERIALS, SETTING UP AGENDAS, OBTAINING MATERIALS IN ADVANCE, AND DISTRIBUTING MATERIALS.
• PREPARES, UPDATES, AND ORGANIZES INFORMATION (USING POWERPOINT, EXCEL, WORD, ETC.) FOR INCLUSION IN HUDDLE BOARDS, REPORTS, CORRESPONDENCE, PRESENTATIONS, BUDGETS, ETC.
• EDITS DOCUMENTS FOR ACCURACY, FORMAT, AND ARRANGEMENT OF MATERIAL.
• OPTIMIZES TRAVEL ARRANGEMENTS (TRANSPORTATION, ACCOMMODATIONS, AGENDA) BASED ON EXECUTIVE TRAVEL NEEDS AND PREFERENCES.
• MANAGES COMPLEX ITINERARIES, TO INCLUDE ANY CHANGES.
• PROCESS RELATED EXPENSES.
• CORPORATES/ASSISTS WITH MANAGING TEAM MEETINGS (STAFF MEETINGS, TOWN HALLS, QUARTERLY ON-SITES/OFF-SITES, TEAM GATHERINGS, ETC.) WHETHER VIRTUAL OR IN-PERSON.
• AIDES WITH EVENT PLANNING.
• AIDES IN KEEPING EXECUTIVES AND THEIR TEAMS WELL ORGANIZED, TO INCLUDE ONLINE RETRIEVAL AND ARCHIVING ON COLLABORATION PLATFORMS SUCH AS MS TEAMS AND SHAREPOINT, AS WELL AS SUPPORTING THE COMPANY’S RECORDS RETENTION SCHEDULE.
• LEARN AND KEEP INFORMED OF NEW TOOLS AND TECHNOLOGIES TO FURTHER EXECUTIVE PRODUCTIVITY.
• IDENTIFIES AND COMMUNICATES USEFUL FUNCTIONALITY AND ASSISTS WITH TRAUBLING.
• AIDES WITH PROCESS AND/OR PROGRAM MANAGEMENT SUCH AS MAINTAINING DISTRIBUTION LISTS, COORDINATING NOMINATIONS, DISTRIBUTING UPDATES, ADMINISTERING SURVEYS, CONDUCTING RESEARCH, OBTAINING RESOURCES, PREPARING DOCUMENTS, ETC.

Qualifications

• SOLID KNOWLEDGE OF ADMINISTRATIVE PROCEDURES, SOFTWARE APPLICATIONS (SUCH AS MICROSOFT OFFICE WORD, EXCEL, POWERPOINT, TEAMS, ADOBEPDF, ETC.), RECORDS MANAGEMENT SYSTEMS, AND OTHER BUSINESS PROCEDURES AND TERMINOLOGY.
• EXCELLENT ORGANIZATIONAL SKILLS, TIME MANAGEMENT SKILLS AND ATTENTION TO DETAIL, TO INCLUDE ANTICIPATING NEEDS, BEING RESOURCEFUL AND PROACTIVE.
• DISPLAYS HIGH DEGREE OF PROFESSIONALISM IN ORDER TO MAINTAIN CONFIDENTIAL INFORMATION WITH DISCRETION, DEAL WITH PEOPLE TACTFULLY, AND HELP ESTABLISH STRONG RELATIONSHIPS AND POSITIVE COMMUNICATION.

About Us

About Us Pay Philosophy: The typical starting salary range for this role is determined by a number of factors including skills, experience, education, certifications and location. The full salary range for this role reflects the competitive labor market value for all employees in these positions across the national market and provides an opportunity to progress as employees grow and develop within the role.

Liberty Mutual is an equal opportunity employer. We will not tolerate discrimination on the basis of race, color, national origin, sex, sexual orientation, gender identity, religion, age, disability, veteran's status, pregnancy, genetic information or on any basis prohibited by federal, state or local law. Fair Chance Notices CaliforniaLos Angeles IncorporatedLos Angeles UnincorporatedPhiladelphiaSan Francisco