Senior Executive Assistant

Description

• Support C & VP level leaders across our organization
• Manage complex executive calendars, balancing competing priorities
• Drive cultural engagement within your organization and site
• Execute high-quality event planning for large meetings, off-site and team motivation events, and holiday events
• Attend, prep, and manage senior staff meetings as an active member, including full participation and deliverables
• Manage the administrative support with financial processes (PO creation/accruals, check-requests, expense report(s), etc.)
• Support onboarding for new hires reporting to your leader(s)
• Communicate clearly and comfortably across multiple mediums with varying levels of seniority
• Cook up complex international and domestic travel
• Other miscellaneous administrative responsibilities

Qualifications

• Critical thinking & problem solving: Proven, demonstrated critical thinking and problem-solving skills to drive progress and get ahead of your leader(s)
• Great communication: Communicate clearly, at multiple levels and with diverse audiences
• Team player: Work collaboratively and comfortably with teams–across all seniority levels. Collaborate with and support your peer EAs
• Nimble: Flexible and responsive as schedules, priorities and business landscapes change
• Proactive/Self-starter: Thinks two steps ahead, anticipating the needs of your executive and preparing for those needs without explicit direction
• Professional: Operate professionally and thoughtfully as an extension of the executive brand. Use discretion in handling details of a highly confidential and sensitive nature
• Exercise excellent judgment within areas of responsibility and understand and demonstrate LegalZoom’s core values
• Organized & detail driven: Organize and provide a business environment to enable leaders to focus on high-impact responsibilities; utilize tools and time-management skills to prioritize and handle multiple tasks in a fast-paced environment with the utmost attention to detail
• Fast learner: Has a desire and drive to learn new things and quick to acclimate and learn when needed
• Ability to leverage technology and emerging AI tools to improve efficiency, organization, and productivity