Senior Executive Assistant

About the role

Journal Technologies is a public company headquartered in Los Angeles, California, with a major office in Logan, Utah, and teams in Melbourne, Australia, Victoria, Canada, and a growing number of remote staff across North America. We are seeking a Senior Executive Assistant to support the Chief Executive Officer (CEO).

Responsibilities

• Manage the CEO's complex calendar, balancing competing priorities across Daily Journal Corporation and affiliated entities.
• Cook up and manage executive travel, accommodations, itineraries, and logistics.
• Prepare daily briefing materials, meeting agendas, and background information.
• Screen, prioritize, and manage executive communications and make recommendations.
• Draft correspondence, presentations, reports, and executive communications.
• Track follow-up items and ensure commitments are completed on time.
• Anticipate scheduling conflicts and proactively resolve issues before they arise.
• Serve as the primary administrative liaison to the Board of Directors.
• Coordinate all Board and Committee meetings.
• Prepare and distribute Board materials and meeting packages.
• Manage Board calendars and annual governance schedules.
• Prepare meeting agendas in collaboration with executive leadership.
• Record, draft, and maintain accurate Board and Committee minutes.
• Track Board action items and governance deadlines.
• Maintain Board records in accordance with corporate governance requirements.
• Cook up director travel and meeting logistics.
• Support annual shareholder meeting preparation.
• Ensure filing deadlines are met accurately and on time.
• Maintain corporate records and governance documentation.
• Coordinate annual reports and shareholder communications.
• Assist with earnings release logistics and investor meeting preparation.
• Support strategic initiatives led by the CEO.
• Cook up executive leadership meetings.
• Develop efficient administrative processes.
• Improve executive office workflows.
• Cook up virtual filing systems and documentation standards.
• Cook up executive events and off-site meetings.

Qualifications

• 7+ years of experience supporting C-level executives.
• Experience supporting a public company executive or Board of Directors.
• Demonstrated experience coordinating Board meetings and governance activities.
• Exceptional organizational and project management skills.
• Advanced Microsoft Office skills, particularly Outlook, Word, PowerPoint, and Excel.
• Proven ability to manage multiple high-priority projects simultaneously.
• Strong business judgment and decision-making skills.
• Ability to handle highly confidential information with discretion.
• Bachelor's degree in Business Administration or a related field.
• Knowledge, Skills & Abilities:
  • Exceptional attention to detail.
  • Superior planning and prioritization abilities.
  • Outstanding follow-through.
  • Ability to manage numerous competing priorities simultaneously.
  • Anticipates executive needs before they arise.
  • Exercises excellent judgment.
  • Thinks strategically while executing tactically.
  • Maintains absolute confidentiality.
  • Excellent business writing.
  • Professional executive presence.
  • Strong interpersonal skills.
  • Ability to interact confidently with Board members, executives, investors, legal counsel, and external stakeholders.
  • Comfortable learning and leveraging a wide variety of modern software, business systems, and productivity tools to improve efficiency and support executive operations.

Preferred Experience

• Supporting a publicly traded company.
• Familiarity with SEC filings, proxy statements, annual reports, and corporate governance requirements.
• Experience with Board portal software (e.g., Diligent).
• Experience working with legal or finance executives.

Pay Range

• 103,000 - 120,000 CAD per year (Remote BC, Canada)
• 105,000 - 122,000 USD per year (Remote, United States)