Senior Executive Assistant

At Instructure, we believe in the power of people to grow and succeed throughout their lives. Our goal is to amplify that power by creating intuitive products that simplify learning and personal development, facilitate meaningful relationships, and inspire people to go further in their education and careers.

Responsibilities

• Manage complex calendars, scheduling meetings, appointments, and travel arrangements for assigned executives.
• Prepare and edit correspondence, reports, presentations, and other documents, often handling sensitive and confidential information.
• Organize and coordinate internal and external meetings, including preparing agendas, taking minutes, and tracking action items.
• Act as a primary point of contact for internal and external stakeholders, screening calls and emails, and directing inquiries appropriately.
• Assist with special projects, research, and data analysis as requested by executives.
• Process expense reports, invoices, and other financial documentation accurately and in a timely manner.
• Maintain organized filing systems, both digital and physical, for easy retrieval of information.
• Proactively anticipate executive needs and take initiative to address them, demonstrating strong problem-solving skills.
• Handle confidential information with discretion and maintain a high level of professionalism.
• Coordinate office logistics and supplies for executive offices as needed.

Requirements

• Minimum of 7+ years of executive administrative support experience, preferably supporting C-level executives or multiple VPs in a fast-paced technology company.
• Exceptional organizational and time management skills with the ability to prioritize effectively and manage multiple tasks simultaneously.
• Advanced proficiency in Google Workspace (Gmail, Calendar, Docs, Sheets, Slides) and Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong written and verbal communication skills with impeccable grammar and attention to detail.
• Proven ability to exercise sound judgment, maintain confidentiality, and demonstrate a high degree of integrity.
• Proactive and resourceful with a strong sense of ownership and accountability.
• Ability to work independently with minimal supervision and as part of a team.
• Experience with travel booking platforms and expense reporting systems.
• Bachelor's degree preferred.

Benefits

• Competitive compensation, plus all full-time employees participate in our ownership program.
• Flexible work culture (remote, hybrid, and in-office options vary by role, team, and location).
• Generous time off, including local holidays and an annual “Dim the Lights” period in late December for recharging.
• Comprehensive wellness programs and mental health support.
• Learning and development resources, including professional development tools and tuition reimbursement.
• Motivosity employee recognition program.
• The technology and tools you need to do your best work.
• A culture rooted in inclusivity, support, and meaningful connection.

Pay

Compensation Range: $90,240 - $130,000