Senior Executive Assistant

About the role

The Senior Executive Assistant provides high-level administrative, operational, and project coordination support to leadership within the Bureau of Trust Funds Administration’s Office of Trust Records (OTR). This position supports mission-critical activities related to Indian Trust Records management, including coordination of digitization operations, logistics support, workflow tracking, reporting, and executive-level administrative services for the American Indian Records Repository (AIRR) and the Digital Center of Excellence (DCE). The incumbent ensures smooth execution of day-to-day operations and assists with special projects that uphold federal records management requirements, trust responsibilities, and BTFA program objectives.

Responsibilities

• Provide high-level administrative support including calendar management, meeting coordination, briefing preparation, and executive correspondence.
• Draft, edit, and maintain reports, documentation, spreadsheets, and presentations for leadership.
• Coordinate daily operations and project activities related to Digitization Support Services, including workflow tracking and status reporting.
• Serve as an administrative liaison between OTR leadership, DCE supervisors, AIRR staff, and contractor project managers.
• Support execution of SOPs and administrative processes for document preparation, reassembly, digitization, and quality control operations.
• Monitor workload demands, prepare supporting documentation, and help leadership balance priorities across day-to-day and special project needs.
• Assist with clerical tasks such as file handling, inventory tracking, making copies, and preparing materials for digitization workflows.
• Coordinate logistics at AIRR including equipment needs, supply management, and space organization.
• Perform other duties as needed.

Requirements

• Bachelor’s degree in Business Administration or related field.
• At least 5+ years of experience as an Executive Assistant or Administrative Assistant in a fast-paced environment.
• Demonstrated experience providing high-level administrative or executive support in a complex operational environment.
• Experience coordinating projects, tracking workflow metrics, and supporting multi-layered technical or operational programs.
• Ability to pass a federal background check.

Skills

• Strong communication skills with the ability to prepare reports, briefings, and executive correspondence.
• Ability to work collaboratively with federal employees, contractors, and leadership teams.
• Proficiency with Microsoft Office applications, workflow management tools, and data entry systems.
• Ability to manage sensitive information with discretion and maintain confidentiality.

Pay and Benefits

At Goldbelt, we value and reward our team's dedication and hard work. We provide a competitive base salary. As an employee, you'll enjoy a comprehensive benefits package, including:

• Medical, dental, and vision insurance
• 401(k) plan with company matching
• Tax-deferred savings options
• Supplementary benefits
• Paid time off
• Professional development opportunities

This position is contingent upon the successful award of a contract currently under bid.