Senior Executive Assistant

About the role

The Senior Executive Assistant will support two US-based Executives across all areas of diary, travel and other business-related activities.

Responsibilities

• Provide high-quality calendar and diary management, ensuring efficient scheduling, prioritization of meetings, and coordination across multiple time zones.
• Handle travel arrangements, both domestic and international, and handle related logistics such as itineraries and expenses.
• Act as a key point of contact for the Marketing Org and Customer Experience (CX) Org, flagging priority items, and safeguarding time through proactive planning.
• Collaborate with your Execs & wider Depop teams to assist with preparing materials for presentations, team updates, PR/event briefings, and monthly reports as needed.
• Support the coordination of internal ceremonies & socials for both the US & London based teams (including workshops, Quarterly Org All Hands, and cross-functional sessions).
• Partner closely with the wider EA team to ensure aligned support across leadership, including occasional coverage for other Executives due to EA leave.
• Remain flexible and proactive, chipping in wherever needed, understanding that responsibilities may evolve depending on business needs.
• Partner closely with the Internal Comms team, supervise the NY workplace experience, ensuring team events and activities are thoughtfully planned and delivered - and consistent with the London team experience.
• Cultivate an engaging and dynamic environment & culture for NY office employees (including coordinating space bookings, and ensuring rooms are set up with the appropriate layout, signage, materials & refreshments in advance.).

Requirements

• Experience as an Executive Assistant, partnering with Executive Team members and working with global / distributed teams.
• Hands-on experience of diary and inbox management for a C-Level professional or VP+
• Mac-literate with a good knowledge of G-Suite and Slack
• Highly professional, dependable and discrete with excellent judgement
• Ability to travel to the NY office regularly/as needed
• Previous exposure to workplace experience, operations, facilities management is a bonus
• Experience within a similar scale-up technology company or app is highly desirable

About You

• A keen interest and passion in sustainability and fashion resale is a plus!
• A people person who can adapt to different styles of working
• An impeccably clear and professional communicator, comfortable with an informal environment but able to connect with external parties appropriately
• A dedicated organiser and multi-tasker, you can manage your own time (and someone else’s) effectively and balance multiple competing priorities effortlessly
• Pragmatic problem-solving skills, you don’t lose your cool under pressure and can quickly think of sensible solutions to a multitude of issues
• Embrace change with a positive demeanour
• Humble and comfortable with a wide range of daily tasks, with the ability to work flexibly regarding responsibilities and responsiveness