Senior Executive Assistant

About the Role

As a Senior Executive Assistant for the Coupang tech organization, you will support Coupang's executives located in Mountain View. This role is responsible for diverse administrative tasks from daily calendar and meeting management to strategic and special projects. The ideal candidate will be an organized self-starter that skillfully prioritizes and artfully juggles multiple demands with sound judgement and attention to detail. You must demonstrate resourcefulness, timeliness, and the ability to proactively anticipate needs with minimal direction in a fast-paced environment. Capability to work across organizations and with diverse personalities is required.

The ideal candidate is an experienced Executive Administrative professional seeking their next big opportunity to grow and advance their career. You will be a fast learner with experience working with little to no guidance, using sound judgement in a fast-paced, goal-oriented, and ever-changing work environment. Strong prioritization abilities are essential to complete a high volume of complex tasks autonomously, along with a history of establishing mechanisms to simplify or streamline processes. You should be a detail-oriented planner with demonstrated ability to communicate and respond effectively and efficiently while maintaining flexibility, a sense of humor, and grace under pressure.

Responsibilities

• Complex Calendar Management for Senior Director-level Executives requiring coordination across the company's international locations in the US, Korea, and China.
• Organizing, executing, and assisting with team activities (staff meetings, all-hands meetings, and team social events).
• Coordination with EAs across international locations to schedule and manage multi-location meetings.
• Supporting key team initiatives as a project coordinator, including expanded staff meetings, meeting logistics (both internal and external), presentations, and management of shared team information and resources on intranet/portals.
• Assisting in coordination of travel arrangements and expense reporting for business travel, including booking flights, hotels, and local transportation, providing agendas and itineraries, and arranging passport/visa requirements if necessary.
• Working on special projects and event planning and coordination.

Requirements

• BA/BS Degree.
• Minimum of five years of administrative experience in a fast-paced environment.
• Minimum of five years of experience in Microsoft Office Suite applications (Word, Excel, PowerPoint, SharePoint) and Google Workspace.
• Strong written and verbal communication skills.
• Experience working globally for a large tech and/or start-up company.
• Capacity to work with different international time zones as needed.

Preferred Qualifications

• Demonstrated ability to organize, multi-task, and problem-solve while managing competing priorities and deadlines.
• Proven track record of working effectively with minimal supervision.
• Ability to quickly learn organizational structure and team objectives.
• High levels of integrity and discretion.
• A terrific work ethic accompanied by an ever-positive, get-it-done attitude.
• History of creative problem-solving, analytical skills, and ability to work well collaboratively under pressure.
• Experience creating and/or supporting presentation development for senior management.
• Highly proficient in organizing worldwide travel.
• Detail-oriented with the ability to complete work assignments with a high degree of quality.
• Ability to manage multiple tasks and assist multiple team members simultaneously.
• Project Management certificate.

Pay

Our compensation reflects the cost of labor across several US geographic markets. The base pay for this position ranges from $89,000/year in our lowest geographic market to $153,000/year in our highest geographic market. Pay is based on several factors including market location and may vary depending on job-related knowledge, skills, and experience.

Benefits

• Annual bonus is 0-20% of the base salary.
• Medical, Dental, Vision, Life, and AD&D insurance.
• Flexible Spending Accounts (FSA) & Health Savings Account (HSA).
• Long-term/Short-term Disability.
• Employee Assistance Program (EAP).
• 401K Plan with Company Match.
• 18-21 days of Paid Time Off (PTO) a year based on tenure.
• 12 Public Holidays.
• Paid Parental leave.
• Pre-tax commuter benefits.

Other Compensation may include bonuses, equity, or other forms of compensation in addition to the established salary range.