Senior Executive Assistant

About the role

Consonus Pharmacy is a closed-door long-term care pharmacy specializing in the needs of Nursing Home patients and their caregivers. This unique and challenging sub-set of the Pharmacy practice requires a goal-oriented, productive, and hard-working Executive Assistant that can thrive in a fast-paced environment.

Responsibilities

• Manages the All-Staff meeting planning and calendar with Senior Leadership, coordinates execution with each pharmacy's Executive Assistant, and builds the presentation slides.
• Serves as the primary liaison and coordination point for Parent Company leaders, corporate shared service teams (e.g., Intentional Culture, People & Talent Services, Marketing), and Senior Leadership, facilitating communication and driving the successful execution of pharmacy-wide initiatives and projects.
• Manages or assists in the coordination of pharmacy-wide activities and events as requested by Senior Leadership (ie. quarterly leadership meeting).
• Attends assigned Senior Leadership and Director-level meetings, documenting discussions, decisions, and action items while maintaining strict confidentiality and discretion.
• Maintains ongoing communication with Directors of Pharmacy regarding Executive Assistant project assignments and time commitments related to organization-wide initiatives, ensuring Directors remain informed and able to effectively oversee on-site pharmacy operations; collaborates with Directors in providing performance feedback related to these responsibilities.
• Maintains a designated backup among the Executive Assistant team to cover company-wide duties during absences.
• Demonstrates professionalism and effective communication in all interactions with pharmacy employees, organizational leaders, vendors, visitors, and other stakeholders, serving as a welcoming and knowledgeable point of contact for the pharmacy.
• Maintains organized and professional common areas, employee information and administrative resources, and emergency preparedness documentation to support efficient pharmacy operations and a positive workplace environment.
• Maintains office equipment, supply inventories, and workplace resources, coordinating ordering, replenishment, repairs, and maintenance to support efficient pharmacy operations.
• Captures and distributes meeting minutes and documents, and maintains records of important communications and actions.
• Coordinates the All Staff meeting and other meetings as needed, ensuring timely communication, scheduling, meeting materials, and logistical support.
• Affords support to new employees by coordinating badges, equipment, supplies, workspace readiness, and other resources to support a positive onboarding experience.
• Coordinates onboarding supply fulfillment for new facilities, including the assembly, packaging, and delivery of materials in collaboration with the Facility Transitions Team.
• Supports managers, supervisors, and consultants by preparing and coordinating presentations, meeting materials, collaterals, reports, correspondence, and other administrative resources as needed.
• Maintains knowledge of customers and their relationship with the company.
• Arranges travel for Managers, Consultants, and staff, as needed.
• Handles confidential and time-sensitive materials with discretion.

Qualifications

• Bachelor's degree preferred.
• 3-5 years of experience as an Executive Assistant, Administrative Assistant, or similar role, preferably in healthcare.
• Experience supporting senior leadership or executive-level stakeholders.
• Advanced proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint).
• High discretion managing confidential or executive-level information.
• Working knowledge of healthcare terminology, operations, and confidentiality standards (e.g., HIPAA).
• Able to manage multiple stakeholders as a single point of accountability across locations.
• Strong project management skills, with experience leading initiatives across multiple locations.
• Certified Administrative Professional (CAP) preferred, not required.
• Able to mentor peer Executive Assistants.
• Able to work onsite 100% of time.

Benefits

• Paid training & career advancement opportunities
• $25,000 toward ongoing education benefit
• Generous Paid Time Off that pools vacation, sick & holiday pay in a single bucket for flexible use
• Medical/Dental/Vision insurance
• Free access to MDLIVE - allowing access to your health benefits from anywhere
• 401K With Employer Match
• Employee Assistance Program: with free access to counseling & support services

Pay

$Competitive salary based on experience and qualifications.

Schedule

Full-time position.