Senior Executive Assistant

About the role

We are currently seeking a Senior Executive Assistant to work closely with the executive team in our New York office. This Senior Executive Assistant will provide administrative assistance and operational support for the business. This role is for an entrepreneurial individual who has a customer service mindset and exceptional administrative, coordination and communication skills.

Responsibilities

• Lead key work streams towards the planning, organization, and execution of high profile special projects and key organizational initiatives
• Proactively oversee and manage schedules, appointments, and travel arrangements for the Senior Leadership Team
• Proactively plan ahead of time, solve operational inefficiencies, recommend solutions, and synthesize context and information to filter to the S‑Team
• Facilitate and lead departmental event planning and execution
• Manage meetings and agendas, take high quality notes, and track project planning outcomes against goals for the Senior Leadership Team
• Review, route, and respond to incoming e‑mail correspondence and organizational requests on behalf of the Senior Leadership Team
• Establish administrative process improvements, organize, track and reconcile professional expenses, as well as help manage relevant budgets to outcomes
• Manage communications and liaise directly with external partners, vendors, and clients
• Support materials and presentation creation for the Senior Leadership Team
• Create and maintain internal documentation, knowledge management, and communications for the Office of the CEO
• Act as an exemplar of Clio’s values and culture, serving as an ambassador for the Senior Leadership Team both internally and externally

Requirements

• 5+ years experience working as an executive assistant or an administrative support role within a hyper‑growth organization
• A diploma or bachelor’s degree in a field that demonstrates strong critical thinking and writing skills
• 2‑4 years of experience working in a customer‑facing or hospitality role
• Experience with heavy calendaring for multiple executives or teams

Skills

• Flawless written and verbal communication skills, even under pressure
• Strong interpersonal skills with a capacity to develop high levels of trust and work effectively with a spectrum of personalities
• Able to successfully manage multiple projects and priorities at once
• Skilled in moving quickly and making on‑the‑spot decisions with impeccable attention to detail
• Resourceful and confident leading the full planning and execution of projects
• Proficiency in Mac operating environments, Microsoft Office Suite, Slack, and Google Apps
• A high level of comfort with new technologies and tools

Benefits

• Competitive, equitable salary with top‑tier health, dental, and vision insurance
• Flexible time off policy, with an encouraged 20 days off per year
• EAP benefits for you and household members, including counseling and online resources
• 401k matching and Child Education Savings
• Clioversary recognition program with special acknowledgement at 3, 5, 7, and 10 years

Pay

The expected salary range for this role is $110,500 to $149,500 USD. Initial placement within the range is informed by geographic region, experience, and skillset, with room to progress as impact and tenure grow. Final offer amounts will vary based on candidate profile.

Schedule

Hybrid work environment, with expectation for local Clions (Vancouver, Calgary, Toronto, Dublin and Sydney) to be in office minimum twice per week.