Senior Executive Assistant

About the role

Atlantic Bay Mortgage Group, recently voted #1 in the nation as the best large mortgage company to work for by National Mortgage News, is seeking a Senior Executive Assistant to support our President in the Virginia Beach, Virginia area.

Responsibilities

• Managing and maintaining complex calendars and coordinate appointments, meetings, and conference calls.
• Serving as the first point of contact for incoming requests, triaging and routing with good judgment.
• Conserving and defending executive's time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating telecommunications.
• Monitoring and responding to executive’s email with the ability to prioritize items needing attention. Suggesting and initiating appropriate response as directed.
• Understanding how the department impacts the organization and works with multiple areas of the company to achieve company goals.
• Drafting and sending professional communications on behalf of the President.
• Tracking tasks and projects, surfacing blockers and keeping work moving forward.
• Preparing and providing complex reporting information and dashboards as it pertains to achieving department goals.
• Absorbing significant amounts of information and be able to track, prioritize and communicate said information via various methods and as directed.
• Assisting with event coordination and management of team events including scheduling group meetings and sending out invites, reserving location, arranging for catering/food service need, and assembling packets and binding materials.
• Assisting with travel coordination needs.
• Performing other duties as assigned.

Requirements

5+ years of experience in an administrative, coordination, or customer-facing role required.
Experience supporting a senior leader or executive in a professional setting required.
Background in mortgage or financial services required.
Exceptional organizational skills and attention to detail.
Strong written and verbal communication — professional, clear, and adaptable in tone.
Proactive mindset: you spot problems before they happen and solve them without being asked.
Comfort with digital tools and the ability to pick up new platforms quickly.
Discretion and good judgment when handling sensitive information.
Genuine team-player attitude and enthusiasm for supporting others’ success.
Ability to work with all levels and varying positions of staff.

Qualifications

Extensive knowledge of Microsoft Office products including Word, Excel, PowerPoint, Teams, and Outlook.

Skills

Exceptional organizational skills and attention to detail
Strong written and verbal communication
Proactive mindset
Comfort with digital tools and the ability to pick up new platforms quickly
Discretion and good judgment when handling sensitive information
Genuine team-player attitude and enthusiasm for supporting others’ success
Ability to work with all levels and varying positions of staff
Extensive knowledge of Microsoft Office products including Word, Excel, PowerPoint, Teams, and Outlook

Benefits

Competitive base salary
Eligibility for monthly bonuses
Health insurance
401(k)
PTO
Paid volunteer time and your birthday off with pay!