Senior Executive Assistant

Overview Senior Executive Assistant LOCATION: Huntsville, AL; Arlington, VA; El Segundo, CA (onsite) JOB STATUS: Full-time CLEARANCE: N/A TRAVEL: None SALARY RANGE: $85K - $150K (final compensation to be determined based on experience and location) Astrion has an exciting opportunity for a Senior Executive Assistant in one of the locations listed above. This role provides high-level administrative and operational support to a C-suite executive, including managing complex schedules, meetings, travel, communications, expense reports, and office coordination. This is an advanced Executive Assistant role suited for an accomplished professional who thrives in a fast-paced, dynamic environment and operates with a high degree of professionalism, discretion, and initiative. The ideal candidate is highly organized and proactive, with the ability to anticipate needs, manage competing priorities, and effectively support executive leadership. Required Qualifications / Skills Minimum of 5 years of experience supporting C-Suite executives at an advanced administrative level. Demonstrate deep expertise managing complex executive calendars, coordinating high-level meetings, preparing executive briefings, and handling confidential communications. Ability to manage multiple priorities, coordinate cross department initiatives. Excellent written and verbal communication skills with the ability to adapt and interact professionally with senior leadership and government partners. Strong judgment and ability to manage highly sensitive or confidential information with professionalism and integrity. Advanced proficiency with Microsoft Office, Word, Excel, PowerPoint, Outlook, and experience with collaboration tools such as SharePoint or Teams. Experience coordinating corporate events, complex calendar scheduling and making progressions with self-independent decisions. Must be flexible in adapting to deadlines, competing priorities, and multitasking while offering high level secretarial assistance, and managing correspondence. Thorough, detail oriented, and organized, with excellent time management skills and ability to prioritize and handle multiple projects at once. Deltek Costpoint experience highly desired. Responsibilities Executive Support Provide advanced administrative and business support to executive leadershipManage complex and dynamic executive calendars, meetings, appointments, and scheduling prioritiesCoordinate domestic and international travel arrangements, itineraries, agendas, expense reports, and check requestsPrepare correspondence, presentations, reports, spreadsheets, memoranda, and confidential documentsSupport executives with data analysis, operational reporting, and project coordinationServe as a liaison between executives and internal/external stakeholders while maintaining professionalism and confidentialityTrack priorities, deadlines, and follow-up items to ensure timely completion of tasks and initiativesHandle all expense reports and submissions Meeting & Event Coordination Coordinate leadership meetings, company events, conferences, and employee functionsManage conference room scheduling, meeting logistics, catering, room setup, and audiovisual/Teams supportPrepare meeting agendas, materials, and follow-up documentation as neededProvide support for classified meetings and maintain working knowledge of applicable procedures and systems Financial & Expense Support Assist employees’ preparation and submissionMaintain receipts, reconcile credit card charges, and ensure proper coding and documentation of expensesSupport administrative budget tracking and financial recordkeeping processes