Senior Executive Assistant

The Senior Executive Assistant role supports the EVP, Chief Strategy & Revenue Officer, while also serving as a key partner across several high-impact functions, including Marketing, Digital, Finance, and Risk. It’s a unique opportunity for someone who thrives in a dynamic, fast-paced environment and is comfortable operating across multiple priorities and leadership styles. You’ll partner with senior leaders, keep momentum going, and ensure nothing falls through the cracks. Your eye for detail and advanced PowerPoint skills will shine, because how things look and feel matter just as much as how they run.

Responsibilities

• Manages, monitors, and ensures executives’ appointments and meeting schedules are met without conflicts.
• Receives and analyzes executives’ incoming emails and phone calls for prioritization and potential independent action.
• Supports Executives and their direct reports with administrative tasks.
• Administers and coordinates reservations and travel arrangements for executives and their direct reports, including airline, hotel, and car reservations. Obtains discounted rates and special fares whenever possible.
• Prepares and submits corporate Visa and personal expense reimbursement forms, including mileage reports.
• Acts as a backup to other executive assistants when necessary.
• Handles meeting preparations and attends various onsite and offsite meetings, including preparing agendas, distributing invitations, securing meeting rooms, confirming attendance, coordinating catering, and recording/transcribing minutes.
• Keeps all related printed and electronic documents and websites utilized by executives and the Board current, secure, and confidential.
• Composes, types, and proofreads a wide variety of communications, including interoffice memorandums, emails, correspondence, and other confidential documents.
• Ensures the accuracy and integrity of data entered into various systems and databases.
• Prepares reports, graphs, and other data for presentation.
• Provides research for complex issues and presents findings in an organized fashion.
• Provides suggestions for cost/efficiency improvements to enhance productivity.
• Utilizes authorized AI tools (e.g., Microsoft Copilot, ChatGPT) to automate routine tasks such as drafting communications, summarizing reports, taking meeting minutes, and organizing data.
• Performs other related administrative duties and special requests as assigned.

Requirements

• Associate’s Degree or five to seven years of related experience, with at least three years providing support to executive-level management; or equivalent combination of education and experience.
• Proven administrative skills and operation of a personal computer and other office equipment.
• Experience in a Credit Union environment strongly preferred.
• High proficiency in word processing, spreadsheets, Internet, and email software.
• Ability to operate a fax, calculator, and copier.

Skills

• Organized: Thrives in complexity, juggling multiple calendars, competing priorities, and shifting deadlines without missing a beat.
• Resourceful: Finds solutions before problems escalate, whether resolving scheduling conflicts, compiling data, or supporting a project with minimal direction.
• Connected: Builds and maintains trusted relationships across all levels, from team members to board committees, making you the reliable bridge between people and information.

Benefits

• Individual development plans and educational reimbursement.
• Job shadowing across departments.
• Hands-on leadership practice through specialized trainings.

Pay

$30–$38 an hour (depending on experience, education, aptitude, and equity).

Schedule

Full-time, hybrid (East Hartford, CT).