Senior Executive Assistant

Position Overview

The Senior Executive Assistant is a trusted partner to the CEO and Senior Leadership Team, delivering high-level executive support, strategic coordination, and operational excellence.

Responsibilities

• Manage complex, dynamic executive calendars, ensuring alignment with business priorities and strategic objectives
• Coordinate domestic and international travel, including itineraries, accommodations, transportation, and meeting logistics, and facilitate cross-divisional travel and outreach plans
• Prepare and process expense reports and other administrative requirements accurately and on time
• Draft, review, and manage confidential correspondence, presentations, reports, and executive communications
• Monitor and prioritize incoming communications and requests, ensuring timely responses and appropriate escalation
• Serve as strategic gatekeeper to the CEO, managing competing priorities and protecting effective use of executive time
• Coordinate Senior Leadership Team meetings, off-sites, strategic planning sessions, and all-staff meetings, including agenda development
• Maintain awareness of organizational priorities and key business developments to anticipate executive needs and proactively address issues
• Participate as an adjunct member of the Senior Leadership Team — scheduling meetings, attending select sessions, and recording and distributing minutes

Requirements

• 5+ years of experience supporting C-level executives, including complex scheduling, travel coordination, and confidential communications, in a fast-paced corporate environment
• Advanced proficiency in Google Workspace and Microsoft Office Suite, including PowerPoint, Excel, Word, and Outlook
• Strong organizational skills, with the ability to prioritize multiple tasks seamlessly and excellent attention to detail
• Outstanding written, verbal, and interpersonal communication skills, with the ability to build relationships across staff, board members, and external partners
• Proactive, resourceful problem-solver with strong decision-making capability and emotional maturity
• Effective both independently and as part of a team, with the ability to work well under pressure
• Proven ability to handle confidential information with discretion, adapt to competing demands, and deliver the highest level of client service
• Demonstrated ability to meet high-performance goals and deadlines in a fast-paced environment
• Forward-looking thinker who actively seeks opportunities and proposes solutions
• Self-motivated, solution-oriented, and proactive, with strong problem-solving and critical-thinking skills
• Operates with purposeful pace, agility, and a strong sense of urgency

Preferred

• Bachelor's degree or equivalent combination of education and experience
• Experience working in highly regulated, corporate, or publicly-facing environments
• Experience supporting Board of Directors activities and governance processes

Benefits

• Compensation: The expected salary range for this role is $80,000-$100,000 annually. Final compensation will be based on factors such as experience, qualifications, skills, and internal equity
• Healthcare Plans: Comprehensive medical, dental, and vision insurance options, including company contributions to Health Savings Accounts (HSAs)
• Retail Savings: 401(k) plan with a company match of up to 6%
• Insurance: Employer-sponsored life insurance, short-term disability, and long-term disability plans
• Paid Time Off: Generous policy with up to 30 days per year based on tenure, company holidays, paid volunteer days, and paid parental leave
• Additional Perks: On-site gym membership, wellness reimbursement, student loan repayment, and commuter benefits