Senior Executive Administrative Specialist / CEO Chief of Staff (Hybrid in Columbus, OH)

Role Summary

Reporting to the Chief Executive Officer, the Senior Executive Administrative Specialist serves as a trusted operational partner to the CEO and supports the effectiveness of the MedVet Leadership Team (C-Level Leaders).

Responsibilities

• Manage the CEO's calendar, scheduling requests, travel logistics, and priority flow with a focus on protecting time for the highest-impact work.
• Prepare the CEO for meetings through agendas, briefing notes, background research, talking points, and organized materials.
• Anticipate scheduling conflicts, missing inputs, and follow-up needs; proactively resolve issues before they become distractions.
• Draft and edit correspondence, presentations, updates, and other executive communications, often of a confidential nature.
• Cook up logistics for executive meetings, offsites, and high-priority external engagements.
• Serve as a trusted gatekeeper and point of coordination for internal and external stakeholders seeking time or decisions from the CEO.
• Coordinate the operating rhythm of the MedVet Leadership Team, including leadership meetings, planning sessions, and recurring review cadences.
• Capture action items, decisions, and commitments from key meetings, leveraging technology as appropriate; maintain trackers and ensure timely follow-through.
• Partner with senior leaders to gather inputs, monitor deadlines, and keep strategic priorities moving without requiring constant CEO intervention.
• Support the CEO and CFO in preparation for Board of Directors including agendas, draft materials, logistics, and post-meeting follow-up.
• Help maintain a professional, responsive experience for Board members, external partners, and senior stakeholders interacting with the CEO.
• Provide support as needed to MedVet Leadership Team members on complex calendar requests, including external events.
• Maintain organized files, contact records, briefing materials, and reference information for the CEO and Leadership team.
• Create concise summaries of updates, issues, and risks so the CEO can quickly understand what requires attention.
• Coordinate special projects on behalf of the CEO or other Leadership Team members, including research, benchmarking, event support, and sensitive internal initiatives.
• Manage cross-functional communication related to CEO-sponsored priorities, ensuring the right people have the right information at the right time.
• Work closely with the Leadership Team and VP of Communications as needed.
• Support expense reporting, travel documentation, approvals, and related administrative workflows as needed.
• Technology, Reporting, and Workflow Improvement
• Use tools such as Microsoft Office, presentation platforms, spreadsheets, collaboration tools, and AI-enabled productivity tools to improve efficiency and output quality.
• Build and maintain simple dashboards, trackers, templates, and document systems that strengthen visibility, follow-through, and knowledge retention.

Requirements

• The ideal candidate has a bachelor's degree and a minimum of 5 years of experience supporting a senior business leader in an executive assistant, executive administrative, business partner, or similar role.
• MBA Preferred but not required.
• In addition, this position requires:
• Exceptional discretion, judgment, and professionalism in handling sensitive and confidential matters.
• Strong calendar management, prioritization, and follow-through skills in a fast-paced environment.
• Excellent written and verbal communication skills, including the ability to prepare polished executive materials, leveraging AI appropriately.
• Demonstrated ability to anticipate needs, solve problems independently, and exercise sound judgment with limited direction.
• Strong organizational skills and the ability to manage multiple priorities simultaneously with accuracy and urgency.
• Proven ability to build productive relationships across the organization.
• Comfort working across both strategic and administrative work, shifting easily between detailed execution and big-picture support.
• Moderate flexibility outside standard hours.

Qualifications

• This position requires a bachelor's degree and a minimum of 5 years of experience supporting a senior business leader in an executive assistant, executive administrative, business partner, or similar role.
• An MBA is preferred but not required.

Skills

• Exceptional discretion, judgment, and professionalism in handling sensitive and confidential matters.
• Strong calendar management, prioritization, and follow-through skills in a fast-paced environment.
• Excellent written and verbal communication skills, including the ability to prepare polished executive materials, leveraging AI appropriately.
• Demonstrated ability to anticipate needs, solve problems independently, and exercise sound judgment with limited direction.
• Strong organizational skills and the ability to manage multiple priorities simultaneously with accuracy and urgency.
• Proven ability to build productive relationships across the organization.
• Comfort working across both strategic and administrative work, shifting easily between detailed execution and big-picture support.

Benefits

MedVet offers competitive compensation and full benefits package, including paid time off, health insurance, dental, vision, and 401K.

Pay

N/A

Schedule

N/A