Senior Events Manager, New Student Programs and Events

About the role

The University of Texas at San Antonio (UT San Antonio) is a nationally recognized, top-tier public research university that unites the power of higher education, biomedical discovery and healthcare within one visionary institution. As the third-largest research university in Texas and a Carnegie R1-designated institution, UT San Antonio is a model of access and excellence — advancing knowledge, social mobility and public health across South Texas and beyond. UT San Antonio serves approximately 42,000 students in 320 academic programs spanning science, engineering, medicine, health, liberal arts, AI, cybersecurity, business, education and more. With 17,000 faculty and staff, UT San Antonio has also been recognized as a Top Employer in Texas by Forbes Magazine.

Pay

Salary Range: Up to $51,300 annualized, commensurate with education, experience, and qualifications.

Schedule

Job Type: Full Time. After hours and weekend work is required on an occasional basis; occasional overtime may be required.

Responsibilities

• Schedules and supervises events and coordinates technical, physical, and other required support.
• Initiates, plans, schedules, and manages on- and off-site university events, including coordination/procurement of locations, facilities, technical services, supplies, marketing, publicity, and personnel.
• Coordinates work orders and maintenance for event rooms or equipment.
• Coordinates financial transactions, including budget tracking, invoicing, billing records, and payroll.
• Monitors accounts for events.
• Ensures sufficient support personnel are hired, trained, and available.
• Acts as a liaison with internal and external customers and agencies to coordinate and facilitate co-sponsored events.
• Communicates information regarding facility use, program operations, and campus policies, regulations, and procedures to customers and the University community.
• Creates, develops, and produces marketing materials for events, including posters, flyers, programs, and other advertisements.
• Approves advertisements submitted by internal or external customers for advertisement in university-approved posting areas.
• Prepares reports and statistical information to evaluate the success of events and provide actionable insights for future strategic planning.
• Performs other duties as assigned.

Requirements

• High School Diploma.
• Five (5) years of related work experience.
• Additional education may substitute for experience on a one-for-one basis.
• This position may require the ability to maintain the security and integrity of UT San Antonio and its infrastructure per Texas EO-GA-48.
• In-person and on-campus position; ability to travel to and from meetings, training sessions or other business-related events.
• Occasional need to walk and stand for long periods of time; exerts up to 2