Senior Event Coordinator (Hybrid)

About the role

Align yourself with an organization that has a reputation for excellence. Cedars-Sinai was awarded the National Research Corporation’s Consumer Choice Award 19 years in a row for providing the highest-quality medical care in Los Angeles. We were also awarded the Advisory Board Company’s Workplace of the Year, recognizing hospitals and health systems nationwide that have outstanding levels of employee engagement. Join us and discover why U.S. News & World Report has named us one of America’s Best Hospitals.

Responsibilities

• Provide strategic support to the Associate Director of Development Events in the planning and execution of all cultivation, stewardship, recognition and fundraising events and experiences, both virtual and in-person.
• Complete events as assigned and work independently to plan and complete the event cycle while meeting the needs of the client and all key partners in alignment with brand standards and with minimal direct supervision.
• Collaborate cross-functionally with team members across Cedars-Sinai to develop seamless and engaging donor events and experiences.
• Prepare status reports on project plans, progress and results of activities.
• May provide lead direction, functional oversight and/or training of junior staff.
• Function as the lead Development Events contact for all assigned events.
• Plan, coordinate and implement development events (virtual and in-person) with the support of, and/or under the direction of the Associate Director.
• Lead intake meetings with internal partners for all assigned events; responsibilities include support in developing scope of work, soliciting bids, creating planning and event timelines, development of communication, briefings, etc.
• Develop thoughtful communication strategy with all key partners, coordinating post-event follow-ups, engagement and demonstrating leadership.
• Coordinate the production of all event-related printed and digital materials; review and approve all data requests, digital mailings, emails, content requirements, awards, signage, host gifts, programs and final lists.
• Act as a liaison to off-site venues and/or vendors for all assigned events and coordinate all event production needs; coordinate vendor contracts and terms in accordance with budget constraints and guidelines.
• Be responsible for on-site event logistics including catering, signage, staging, setup, awards, event security and other required event details; act as event day lead and coordinate with vendors and additional event staff, as required.
• Work with members of Advancement as well as other internal partners to ensure that all detailed criteria and procedures for Development Events are properly documented.
• Track event gifts, event budgets, check processing and document in appropriate database (e.g., Raiser’s Edge).
• Identify new and efficient steps in the event planning cycle that contribute to departmental success.

Requirements

• High School Diploma or GED required.
• Bachelor’s degree in communications, marketing communications, or event planning and management or related major preferred.
• Minimum of two years’ experience in event planning, event management, production, public relations or related experience required.
• Prefer at least five years’ in successful event management, event planning, or a related field, preferably in a hospital, academic or nonprofit research organization managing large fundraising events.

Why Work Here

Beyond outstanding employee benefits including health and dental insurance, vacation, and a 403(b), we take pride in hiring the best employees. Our accomplished staff reflects the culturally and ethnically diverse community we serve and is proof of our commitment to creating a dynamic, inclusive environment that fuels innovation.