Senior Event Coordinator

Summary Of Responsibilities

Leadership and Guidance: Leads the maintenance of production documentation, including schedules, checklists, SOPs, and post-event reporting, to support consistent operations and continuous improvement. Leads and mentors the Events and Production Coordinator team, including training, scheduling, and performance guidance. Establishes consistent procedures, communication standards, and best practices across all coordinators. Develops and mentors student technicians, stage managers, and designers.

Planning and Organization: Oversees and coordinates production schedules across venues, ensuring appropriate staffing, space allocation, and equipment resources for all events and academic priorities.

Documentation and Communication: Leads and mentors the Events and Production Coordinator team, including training, scheduling, and performance guidance. Establishes consistent procedures, communication standards, and best practices across all coordinators.

Event Supervision: Acts as the on-site representative for complex or high-profile events, ensuring safe, professional, and efficient execution while serving as the primary liaison for artists, vendors, and university partners.

Safety and Training: Ensures adherence to all safety protocols and industry best practices, identifying risks, enforcing standards, and promoting a culture of safety across all venues and teams. Maintains the cleanliness and order of all workspaces, identifying and removing potential hazards. Assists in the training and supervision of part-time and student workers in safely operating all equipment.

Qualifications / Licenses / Certifications

• Bachelor’s Degree in technical theater, event management, or related field, OR a combination of education and experience equaling 4 years in theatrical or event production and supervision.
• Knowledge: Advanced knowledge of performing arts and technical production across theatre, dance, music, opera, lectures, conferences, and special events. Comprehensive understanding of event management processes from planning through post-event settlement. Knowledge of budgeting, scheduling, labor coordination, and vendor contract management. Familiarity with labor agreements, payroll processes, and event-related risk management practices.
• Skills: Strong leadership, communication, and team management skills. Excellent organizational, scheduling, and time-management abilities. Advanced problem-solving and decision-making capability in live production environments. Professional proficiency in technical theatre equipment and production systems.
• Abilities: Ability to lead multiple concurrent productions in a fast-paced environment with fixed deadlines. Ability to develop staff, foster collaboration, and maintain strong working relationships across departments. Ability to interpret technical documentation, including riders, plots, schedules, and contracts. Ability to ensure accountability and uphold the highest standards for safety and production excellence.