Senior Equity Operations Specialist

About the role

This is a senior individual contributor role focused on the day-to-day administration and delivery of global equity programs within a fast-growing, international technology environment. You will manage the full lifecycle of RSUs, options, and other equity awards, ensuring accuracy, compliance, and timely execution. The role works closely with Payroll, Tax, Legal, Finance, HR Operations, and Mobility teams on complex employee and cross-border matters. You will also strengthen operational controls, reconciliations, reporting, and processes as the organization continues to scale as a public company. A key part of the role is helping employees and managers understand their equity awards and providing clear, responsive support.

This role is remote within the U.S., with an East Coast timezone requirement.

Responsibilities

• Manage the complete lifecycle of RSUs, stock options, and other equity awards, including grants, vesting, exercises or releases, settlements, transfers, forfeitures, cancellations, and terminations.
• Coordinate new-hire, promotion, retention, and annual equity refresh events in accordance with plan rules, approvals, controls, and required timelines.
• Maintain accurate equity data across equity administration platforms, HRIS, payroll, brokerage, and finance systems through regular reconciliations, validation, and data-quality checks.
• Partner cross-functionally with Payroll, Tax, Legal, Finance, HR Operations, and Mobility on withholding, settlements, international moves, leaves, terminations, and other complex equity matters.
• Prepare recurring and ad hoc reports supporting equity expense, forecasting, reconciliations, audits, internal controls, board materials, regulatory filings, and other corporate requirements.
• Apply relevant securities, insider-trading, fair-market-value, recordkeeping, and operational control requirements, while supporting trading windows and escalating potential risks or gaps.
• Manage the equity operations mailbox and provide timely, high-quality support to employees and managers on awards, vesting, transactions, taxation, and program changes.
• Maintain clear employee resources, FAQs, and educational materials to improve understanding of equity programs.
• Track operational metrics including processing accuracy, reporting timeliness, data integrity, and inquiry resolution, while partnering with vendors on automation, system testing, corporate actions, and new-country launches.
• Contribute to continuous improvement of equity processes and controls as the organization expands its global operations.

Requirements

• Hands-on experience in stock plan administration or equity operations, ideally within a publicly traded multinational organization; CEP or a comparable professional qualification is a plus.
• Strong knowledge of RSUs, stock options, performance-based and other equity awards, including vesting, exercises, settlements, payroll and tax interfaces, global mobility, and plan controls.
• Experience supporting public-company reporting, share-based compensation, audits, internal controls, and trading-window processes; familiarity with SEC, Nasdaq, or foreign private issuer requirements is advantageous.
• Strong understanding of equity administration processes and the ability to work confidently across equity platforms, HRIS, payroll interfaces, and related systems.
• Advanced spreadsheet and data-analysis skills, with experience working with reconciliations, operational reporting, large datasets, and data validation.
• Excellent attention to detail and a high degree of accuracy when handling sensitive financial, employee, and equity information.
• Strong organizational and time-management skills, with the ability to manage multiple priorities and competing deadlines in a fast-paced environment.
• Excellent written and verbal communication skills, including the ability to explain complex equity concepts clearly to employees, managers, and cross-functional stakeholders.
• Sound judgment, initiative, and problem-solving skills, with the ability to identify operational risks and develop practical solutions.
• Ability to work independently as a senior individual contributor while building trusted relationships across global teams.
• Must be authorized to work in the United States; employer sponsorship is not indicated for this position.
• Candidates must be able to work within the East Coast timezone.

Benefits

• Base salary: $115,000–$146,000 USD annually, with actual compensation determined by experience, skills, qualifications, level, and location.
• Competitive overall compensation package.
• Career growth and ongoing learning opportunities.
• Flexible working environment with meaningful ownership and autonomy.
• Collaborative, innovative, and international workplace.
• Opportunity to contribute to impactful projects within the rapidly evolving AI and technology sector.
• Comprehensive benefits and perks consistent with the overall employment package.
• Inclusive workplace committed to equal employment opportunities.