Senior Financial Operations Specialist

About the role

ActBlue is a nonprofit organization dedicated to creating cutting-edge technology that fuels Democratic victories and enables progressive causes to thrive. Our vision is simple: building change through the power of people. As a Senior Financial Operations Specialist with direct access to the CFO and the Director of Financial Planning & Analysis (FP&A), you will be part of ActBlue’s growing Finance team.

Responsibilities

In this role, you will operate as a strategic finance partner across the organization - combining ownership of core financial operations with high-impact analytical, advisory, and strategic project work. You will manage the entire client invoice billing, client payments and financial process cycle for all sales products to ensure accuracy, providing support in annual audits preparation and bank account reconciliations.

• Billing, Revenue & Accounts Receivable: Own and manage the entire client billing/invoicing process to ensure accuracy, perform the client revenue validation process to ensure invoice accuracy, and manage the tracking and reporting of accounts receivable and the related aging report.
• Payments, Reconciliation & Banking: Own and manage the clients payments and reconciliation process against the payment processor, the accounting system and the bank respectively, and monitor the organization's bank operating accounts for client payment reconciliation.
• Sales Tax: Serve as the primary point of contact for and partner with a 3rd party vendor in managing the full cycle of the sales tax process including tax calculation, invoice posting, tracking sales tax payment and collection, and filing state tax returns to ensure accuracy, timely submission and full compliance.
• Month End Close, Compliance & Audit: Assist in the full cycle of financial / accounting operations for the month end close process, ensure the accuracy of financial activity and accounting treatment recorded in ActBlue's books, and assist in annual audits preparation and bank accounts reconciliation.
• Executive & Management Reporting: Lead design and development of executive management reporting and analysis to be used by stakeholders across the organization, develop key metrics to facilitate management analysis, and support and contribute to the design and delivery of executive financial reporting and metrics used by ELT for business reviews, reporting, and analysis.
• Strategic Initiatives & Leadership: Lead complex, high-priority finance initiatives across their full lifecycle, partnering with senior stakeholders, and provide ad-hoc support to the Director of FP&A on special projects, including policy formulation and implementation, systems integration, process improvement, and issue resolution.
• Technology & Efficiency: Leverage on AI technologies to improve process and achieve efficiencies.

Requirements

• 5 to 8 years proven working experience in accounting, including Accounts Receivable, Accounts Payable, month end close and Accounts Receivable Aging.
• Bachelor’s degree in Accounting/Finance.
• Advanced technical skills, proficient in Microsoft/Excel/Google sheets.
• Proven experience and knowledge with NetSuite and Stripe preferred.
• Experience in client bills/invoice creation and process, managing client payments and reconciliation, cash management and bank accounts reconciliation to the ledger, managing sales tax (collection, payment, state tax filing), revenue validation and reconciliation, preparing audits and regulatory reporting, and managing stakeholders across the organization.
• Excellent verbal and written communication skills, presentations skills, and a commitment to collaborate with people at all levels and with diverse backgrounds.
• A strong interest in building processes and procedures and identifying opportunities for efficiency.
• Strong experience successfully managing complex projects/processes with a variety of stakeholders.
• A natural curiosity and excellent organizational abilities.
• Strong problem solving skills with creativity and thinking outside the box.

Benefits

• Flexible work schedules and an unlimited time-off policy.
• Fully paid and trans-inclusive health, dental, and vision insurance for employees and their families.
• Fully paid basic and AD&D life insurance and a voluntary supplemental life insurance option.
• Dependent and health care flexible spending account options.
• Employee Assistance Program (EAP) benefits for employees.
• Automatic 2% Employer-paid 401K contribution, plus up to an additional 6% match on employee contributions.
• A minimum of three months paid medical, family and parental leave (for all new parents, adoptions included).
• Commuter or home-office benefits, including a $1,000 home-office setup allowance for all new full-time remote employees.
• Additional perks including quarterly snack deliveries and digital subscriptions to the Boston Globe & New York Times.

Pay

Salary Range: $92,700 - $116,400 - $140,100. ActBlue is committed to consistent compensation practices across our organization. Final salary offers will take into account factors such as candidate experience, interview performance and current team salary parity.

Schedule

This role requires availability during established, regular business hours (Mon-Fri). Work Environment: Employees can expect to work with distributed teams across all U.S. time zones. Our roles require extended technology usage, and proficiency with virtual communication tools such as Zoom and Slack. Regular attendance in virtual meetings is inherent to every position.