Senior Director- Preceptor Recruitment and Clinical Affiliations

Job Duties

Reporting to the Associate/Assistant Dean for Clinical Strategy and Partnerships, the Director for Preceptor Recruitment and Clinical Affiliations is a key member of the Medical Education team at the Tilman J. Fertitta Family College of Medicine and provides strategic and operational support for the development, expansion, coordination, and stewardship of the college’s network of clinical preceptors, healthcare organizations, and affiliated clinical training sites.

• Identify current and projected clinical training needs across specialties, geographic regions, and curricular phases.
• Lead strategic recruitment and relationship-building efforts to expand and sustain a diverse network of community physicians, healthcare systems, clinics, hospitals, and other healthcare organizations willing to serve as clinical preceptors and training sites.
• Develop and implement proactive recruitment strategies in response to evolving healthcare workforce pressures, competition for clinical teaching sites, changes in healthcare delivery models, and increasing accreditation expectations.
• Cultivate and maintain strong relationships with healthcare executives, physician leaders, practice administrators, and community stakeholders to support long-term educational partnerships.
• Represent the college in meetings and outreach activities with affiliated healthcare organizations, community partners, and external stakeholders.
• Collaborate with medical education leadership to align preceptor and site recruitment efforts with curricular goals, enrollment growth, specialty distribution needs, and strategic institutional priorities.
• Identify risks, gaps, or vulnerabilities in clinical training capacity and develop mitigation strategies to ensure continuity and quality of clinical education experiences.
• Oversee the development, coordination, tracking, execution, renewal, and maintenance of affiliation agreements and other partnership agreements with healthcare organizations and clinical training sites.
• Coordinate closely with legal counsel, compliance, risk management, contracting offices, and external entities to facilitate timely review and execution of agreements.
• Maintain comprehensive databases and tracking systems related to: Preceptor recruitment pipelines; Clinical site development; Affiliation agreement status; Faculty appointment progress; Credentialing and onboarding requirements; Site capacity and utilization; Renewal timelines and compliance requirements.
• Monitor and coordinate the multiple operational steps involved from initial contact with a prospective preceptor or site through activation for student placements.
• Develop dashboards, reports, and operational metrics to support leadership decision-making, workforce planning, accreditation reporting, and continuous quality improvement.
• Identify operational bottlenecks, process gaps, or communication failures and implement process improvements to enhance efficiency, accountability, and responsiveness.
• Collaborate with medical education leadership, faculty affairs, assessment and quality improvement teams, and administrative offices to support accreditation activities, data reporting, and institutional planning.
• Facilitate collaborative problem-solving and communication across organizational boundaries to support timely execution of agreements, onboarding, placements, and educational operations.
• Participate in institutional committees, planning efforts, and accreditation activities related to clinical education and affiliated partnerships.

Job Requirements

• Education: Requires application of advanced principles, techniques and theory in a professional discipline or a thorough general business management knowledge. A Master's degree or equivalent formal training in a recognized field of specialization that is directly related to the type of work being performed is preferred.
• Experience: Requires a minimum of five (5) years of directly job-related experience. Seven to ten (7-10) years progressively responsible experience in healthcare administration, healthcare partnerships, clinical operations, physician relations, medical education, affiliation management, or related strategic roles is preferred.