Senior Director of Executive Operations
VCU Massey Comprehensive Cancer Center · Richmond, VA · 1 mo ago
$9/hrFull-time
We need to output HTML fragment with sections: About the role? Actually we need to use headings for sections like About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule. We must only include sections where posting has real specific content. The posting includes: Advertising Summary (some description), Benefits (detailed), Massey Comprehensive Cancer Center Mission, Vision, About Virginia Commonwealth University (lots of description), Unit, Department, Duties & Responsibilities (detailed), Minimum Qualifications (partial). Also Preferred candidates mention extensive experience etc. There's no explicit Pay or Schedule. So we should not include Pay or Schedule sections. Benefits we have detailed content, so include Benefits heading. Responsibilities we have duties & responsibilities. Requirements/Qualifications: we have Minimum Qualifications and also Preferred candidates. Could combine into Requirements or Qualifications. Use for each section heading. Use
for each section heading. Use - for any list of duties/requirements/benefits. Use
for prose.
We need to preserve all substantive information, not invent or summarize away detail. Must not repeat job title as heading. No Job ID etc. Remove boilerplate like cookie/navigation/legal/EEO etc. There's none.
We need to include sections only when posting has real specific content. So we can have sections: About the role (maybe from Advertising Summary?), Responsibilities, Requirements (or Qualifications), Benefits, Mission/Vision/About VCU? The instructions say use headings like About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule. It doesn't forbid other headings? It says use
for section headings (e.g. About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule). Likely they expect those headings only. But we can also include other headings? It says use for section headings (e.g. ...). It doesn't forbid others but suggests those are typical. Safer to stick to those headings. However we have content about mission, vision, about VCU. Could fit under About the role? Or maybe we can create a section About the role that includes advertising summary and mission/vision/about VCU. But we must not invent filler. We have substantive content for those. So we can put them under About the role.
Responsibilities: duties & responsibilities.
Requirements: minimum qualifications + preferred experience.
Skills: maybe not explicit; we could omit Skills if no specific skills listed. The posting mentions ability to work collaboratively, knowledge of NCI CCSGs, etc. Those could be skills. But we could include Skills section with those. However we need to avoid filler. We have some skill-like statements: ability to work collaboratively across departments, engage stakeholders, knowledge of NCI CCSGs and designation requirements, experience in NCI-Designated Cancer Center, academic medical center, major research institution, executive administration, leadership, process improvement, healthcare/cancer center management. Those could be skills. But we already have them in Requirements. Might be redundant. Better to put them under Requirements or Qualifications. Since we have both Requirements and Qualifications headings allowed, we could split: Requirements = minimum qualifications, Qualifications = preferred experience/skills. But we need to avoid filler. We'll include both.
Benefits: detailed.
We must not include Pay or Schedule.
Now format: Use About the role
then
with advertising summary text plus mission/vision/about VCU? Might be long; we can split into multiple
paragraphs. Keep all info.
Then
Responsibilities
then - each duty.
Then
Requirements
then - for minimum qualifications.
Then
Qualifications
then - for preferred qualifications.
Then
Benefits
then - for each benefit item.
We must preserve all substantive information; do not invent or summarize away detail. So we need to copy the text exactly as given, but we can break into list items. Must not lose any detail.
Let's extract content.
Advertising Summary: "The successful candidate will have prior experience in an NCI-Designated Cancer Center, academic medical center, or major research institution in addition to knowledge of NCI Cancer Center Support Grants (CCSGs) and NCI-designation requirements. They must demonstrate an ability to work collaboratively across departments and engage a variety of internal and external stakeholders - within both VCU and the VCU Health System - to align strategic initiatives with Massey’s long-term objectives."
Mission: "Massey Comprehensive Cancer Center Mission: To reduce the state cancer burden for all Virginians by addressing the confluence between biological, social, and policy drivers through high-impact, cutting-edge research; person-centered care across the continuum, from prevention through survivorship; community integration; and training the next generation of community-centric researchers and healthcare professionals Vision: To be a premier community-focused cancer center leading the nation in cancer health equity research and ensuring optimal health outcomes for all"
About Virginia Commonwealth University: long paragraph. Need to include all.
We'll include that as paragraphs.
Now Responsibilities: list from "Duties & Responsibilities" section.
Let's extract bullet points:
- The Senior Director of Executive Operations will function as the Chief of Staff and will directly support the Cancer Center Director and Sr. Leaders.
- This role serves as a key strategic and operational leader who oversees a team of staff leaders to advance the organization's mission, vision, and strategic priorities.
- The Senior Director will provide strategic guidance and lead the development of processes to drive operational excellence, enhancing the center’s capacity to fulfill its mission of advancing cancer research, treatment, and community outreach.
- The successful candidate will have prior experience in an NCI-Designated Cancer Center, academic medical center, or major research institution in addition to knowledge of NCI Cancer Center Support Grants (CCSGs) and NCI-designation requirements.
- They must demonstrate an ability to work collaboratively across departments and engage a variety of internal and external stakeholders - within both VCU and the VCU Health System - to align strategic initiatives with Massey’s long-term objectives.
- Preferred candidates will possess extensive experience in executive administration, leadership, and process improvement, with a keen understanding of the complexities involved in healthcare and/or cancer center management.
- Key Responsibilities Include But Are Not Limited To
- Strategic Leadership and Oversight
- Act as the Chief of Staff - Will serve as the Senior Director of Executive Operations for the Cancer Center, providing day-to-day support and strategic counsel to the Cancer Center Director and Sr. Leadership.
- Lead the coordination and execution of executive priorities and institutional initiatives.
- Develop and maintain systems to monitor organizational goals, strategic plans, and key performance indicators.
- Prepare executive briefings, presentations, dashboards, reports, and decision-support materials.
- Ensure timely follow-through and accountability on executive action items and strategic commitments.
- Plan, develop and execute leadership retreats, strategic planning sessions, and executive meetings.
- Oversee and manage the operations of the Executive Operations team, ensuring efficient execution of objectives and alignment with the center’s goals.
- Provide Chief Administrative Officer (CAO) regular updates on the development and progress of the Executive Operations team.
- Executive Operations Management
- Supervise the Executive Administrator, Executive Program Manager, and other leadership staff ensuring the effective management of administrative functions, financial oversight, and policy development for operational efficiency.
- Collaborate with directors on operational planning, budget management, process improvement, and resource optimization to meet strategic objectives.
- Oversee high-level project management initiatives, acting as a central liaison for internal departments and external partners to coordinate and streamline operations.
- Oversee the scheduling staff to handle travel arrangements, committee activities, and critical event logistics, ensuring optimal resource allocation and the development of scheduling strategies that balance immediate demands with long-term commitments, optimizing the Cancer Center Director and Sr. Leaders’ availability for impactful engagements.
- Communications Strategy and Brand Management
- Collaborate with the Executive Director, Marketing, Communications & PR to develop and implement comprehensive communication strategies that elevate Massey’s visibility and align with institutional priorities.
- Support the Cancer Center Director’s public image through media engagement, reputation management, and crisis communication protocols.
- Collaborate on content strategy, digital media management, and public relations to promote the center’s achievements and enhance community outreach and engagement.
- Stakeholder Engagement and Partnership Development
- Build and maintain relationships with internal and external stakeholders, including healthcare professionals, community organizations, and advisory board members, fostering partnerships that support Massey’s mission.
- Represent the Cancer Center Director’s office as a primary liaison with various committees, councils, and partner organizations, enhancing collaboration and alignment of strategic initiatives.
- Facilitate community outreach efforts in collaboration with the Executive Director, Marketing, Communications & PR and Associate Director for Community Outreach and Engagement to enhance Massey’s presence in local and national communities.
- Strategic Initiatives Project Management and Strategic Planning
- Oversee the Program Manager for Strategic Initiatives to develop, implement and monitor strategic activities and events aligned with the priorities and vision of the Cancer Center Director and Sr. Leaders.
- Oversee special projects as assigned by the Cancer Center Director and Sr. Leaders, ensuring timely execution and alignment with organizational goals.
- Monitor the progress of key initiatives and ensure follow-through on priorities identified.
- Provide project updates and briefings to the Cancer Center Director and other senior leadership as needed.
- Oversee the Director of the Office of Cancer Health Policy and Education to advance the education of internal and external stakeholders on cancer health policy.
- Performance Management and Analytics
- Develop and maintain executive dashboards and organizational performance metrics.
- Collaborate with the Associated Director of Administration/Chief Administrative Offices to analyze operational, research, financial, and workforce data to support executive decision-making.
- Produce recurring reports and performance summaries for leadership and governing bodies.
- Identify trends, opportunities, and areas for operational improvement.
- Administrative and Financial Leadership
- Support annual planning and budgeting processes.
- Assist in evaluating organizational investments, resource allocation strategies, and business opportunities.
- Collaborate with finance leadership to monitor operational and strategic initiative budgets.
- Develop business cases and operational analyses related to growth initiatives.
- Team Leadership and Development
- Lead, mentor, and develop a high-performing executive team and other senior staff, fostering a culture of collaboration, innovation, and excellence.
- Provide guidance and professional development opportunities to executives and other senior staff
- Regularly assess and improve team workflows and performance to meet evolving organizational needs.
We need to preserve all. We'll put each as
- . Might be many; okay.
Now Requirements (minimum qualifications): "Bachelor’s degree in Business Administration, Public Administration, or related field required and or equivalent combination of education, experience, and training.Minimum 5 years of leadership experience in healthcare, academic medicine, research administration, higher educa"
It seems cut off. The text ends abruptly: "higher educa". Probably missing rest. But we must preserve as given. We'll include that exact sentence.
Now Qualifications (preferred): "Preferred candidates will possess extensive experience in executive administration, leadership, and process improvement, with a keen understanding of the complexities involved in healthcare and/or cancer center management."
Also earlier mention: "The successful candidate will have prior experience in an NCI-Designated Cancer Center, academic medical center, or major research institution in addition to knowledge of NCI Cancer Center Support Grants (CCSGs) and NCI-designation requirements." That's also in advertising summary and responsibilities; but we can include as qualification.
We'll list those as
- .
Now Benefits: list from Benefits paragraph.
Extract:
- All full-time university staff are eligible for VCU’s robust benefits package that includes comprehensive health benefits, paid annual and holiday leave granted up front, generous tuition benefits, retirement planning and savings options, tax-deferred annuity and cash match programs, employee discounts, well-being resources, abundant opportunities for career development and advancement, and more.
- Continuing education for undergraduate and graduate tuition for a maximum of 6 credits per semester;
- Professional development opportunities encouraged and offered for employees
for prose. We need to preserve all substantive information, not invent or summarize away detail. Must not repeat job title as heading. No Job ID etc. Remove boilerplate like cookie/navigation/legal/EEO etc. There's none. We need to include sections only when posting has real specific content. So we can have sections: About the role (maybe from Advertising Summary?), Responsibilities, Requirements (or Qualifications), Benefits, Mission/Vision/About VCU? The instructions say use headings like About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule. It doesn't forbid other headings? It says use
for section headings (e.g. About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule). Likely they expect those headings only. But we can also include other headings? It says use for section headings (e.g. ...). It doesn't forbid others but suggests those are typical. Safer to stick to those headings. However we have content about mission, vision, about VCU. Could fit under About the role? Or maybe we can create a section About the role that includes advertising summary and mission/vision/about VCU. But we must not invent filler. We have substantive content for those. So we can put them under About the role.
Responsibilities: duties & responsibilities.
Requirements: minimum qualifications + preferred experience.
Skills: maybe not explicit; we could omit Skills if no specific skills listed. The posting mentions ability to work collaboratively, knowledge of NCI CCSGs, etc. Those could be skills. But we could include Skills section with those. However we need to avoid filler. We have some skill-like statements: ability to work collaboratively across departments, engage stakeholders, knowledge of NCI CCSGs and designation requirements, experience in NCI-Designated Cancer Center, academic medical center, major research institution, executive administration, leadership, process improvement, healthcare/cancer center management. Those could be skills. But we already have them in Requirements. Might be redundant. Better to put them under Requirements or Qualifications. Since we have both Requirements and Qualifications headings allowed, we could split: Requirements = minimum qualifications, Qualifications = preferred experience/skills. But we need to avoid filler. We'll include both.
Benefits: detailed.
We must not include Pay or Schedule.
Now format: Use About the role
then
About the role
thenwith advertising summary text plus mission/vision/about VCU? Might be long; we can split into multiple
paragraphs. Keep all info. Then
Responsibilities
then- each duty.
Then
Requirements
then- for minimum qualifications.
Then
Qualifications
then- for preferred qualifications.
Then
Benefits
then- for each benefit item. We must preserve all substantive information; do not invent or summarize away detail. So we need to copy the text exactly as given, but we can break into list items. Must not lose any detail. Let's extract content. Advertising Summary: "The successful candidate will have prior experience in an NCI-Designated Cancer Center, academic medical center, or major research institution in addition to knowledge of NCI Cancer Center Support Grants (CCSGs) and NCI-designation requirements. They must demonstrate an ability to work collaboratively across departments and engage a variety of internal and external stakeholders - within both VCU and the VCU Health System - to align strategic initiatives with Massey’s long-term objectives." Mission: "Massey Comprehensive Cancer Center Mission: To reduce the state cancer burden for all Virginians by addressing the confluence between biological, social, and policy drivers through high-impact, cutting-edge research; person-centered care across the continuum, from prevention through survivorship; community integration; and training the next generation of community-centric researchers and healthcare professionals Vision: To be a premier community-focused cancer center leading the nation in cancer health equity research and ensuring optimal health outcomes for all" About Virginia Commonwealth University: long paragraph. Need to include all. We'll include that as paragraphs. Now Responsibilities: list from "Duties & Responsibilities" section. Let's extract bullet points: - The Senior Director of Executive Operations will function as the Chief of Staff and will directly support the Cancer Center Director and Sr. Leaders. - This role serves as a key strategic and operational leader who oversees a team of staff leaders to advance the organization's mission, vision, and strategic priorities. - The Senior Director will provide strategic guidance and lead the development of processes to drive operational excellence, enhancing the center’s capacity to fulfill its mission of advancing cancer research, treatment, and community outreach. - The successful candidate will have prior experience in an NCI-Designated Cancer Center, academic medical center, or major research institution in addition to knowledge of NCI Cancer Center Support Grants (CCSGs) and NCI-designation requirements. - They must demonstrate an ability to work collaboratively across departments and engage a variety of internal and external stakeholders - within both VCU and the VCU Health System - to align strategic initiatives with Massey’s long-term objectives. - Preferred candidates will possess extensive experience in executive administration, leadership, and process improvement, with a keen understanding of the complexities involved in healthcare and/or cancer center management. - Key Responsibilities Include But Are Not Limited To - Strategic Leadership and Oversight - Act as the Chief of Staff - Will serve as the Senior Director of Executive Operations for the Cancer Center, providing day-to-day support and strategic counsel to the Cancer Center Director and Sr. Leadership. - Lead the coordination and execution of executive priorities and institutional initiatives. - Develop and maintain systems to monitor organizational goals, strategic plans, and key performance indicators. - Prepare executive briefings, presentations, dashboards, reports, and decision-support materials. - Ensure timely follow-through and accountability on executive action items and strategic commitments. - Plan, develop and execute leadership retreats, strategic planning sessions, and executive meetings. - Oversee and manage the operations of the Executive Operations team, ensuring efficient execution of objectives and alignment with the center’s goals. - Provide Chief Administrative Officer (CAO) regular updates on the development and progress of the Executive Operations team. - Executive Operations Management - Supervise the Executive Administrator, Executive Program Manager, and other leadership staff ensuring the effective management of administrative functions, financial oversight, and policy development for operational efficiency. - Collaborate with directors on operational planning, budget management, process improvement, and resource optimization to meet strategic objectives. - Oversee high-level project management initiatives, acting as a central liaison for internal departments and external partners to coordinate and streamline operations. - Oversee the scheduling staff to handle travel arrangements, committee activities, and critical event logistics, ensuring optimal resource allocation and the development of scheduling strategies that balance immediate demands with long-term commitments, optimizing the Cancer Center Director and Sr. Leaders’ availability for impactful engagements. - Communications Strategy and Brand Management - Collaborate with the Executive Director, Marketing, Communications & PR to develop and implement comprehensive communication strategies that elevate Massey’s visibility and align with institutional priorities. - Support the Cancer Center Director’s public image through media engagement, reputation management, and crisis communication protocols. - Collaborate on content strategy, digital media management, and public relations to promote the center’s achievements and enhance community outreach and engagement. - Stakeholder Engagement and Partnership Development - Build and maintain relationships with internal and external stakeholders, including healthcare professionals, community organizations, and advisory board members, fostering partnerships that support Massey’s mission. - Represent the Cancer Center Director’s office as a primary liaison with various committees, councils, and partner organizations, enhancing collaboration and alignment of strategic initiatives. - Facilitate community outreach efforts in collaboration with the Executive Director, Marketing, Communications & PR and Associate Director for Community Outreach and Engagement to enhance Massey’s presence in local and national communities. - Strategic Initiatives Project Management and Strategic Planning - Oversee the Program Manager for Strategic Initiatives to develop, implement and monitor strategic activities and events aligned with the priorities and vision of the Cancer Center Director and Sr. Leaders. - Oversee special projects as assigned by the Cancer Center Director and Sr. Leaders, ensuring timely execution and alignment with organizational goals. - Monitor the progress of key initiatives and ensure follow-through on priorities identified. - Provide project updates and briefings to the Cancer Center Director and other senior leadership as needed. - Oversee the Director of the Office of Cancer Health Policy and Education to advance the education of internal and external stakeholders on cancer health policy. - Performance Management and Analytics - Develop and maintain executive dashboards and organizational performance metrics. - Collaborate with the Associated Director of Administration/Chief Administrative Offices to analyze operational, research, financial, and workforce data to support executive decision-making. - Produce recurring reports and performance summaries for leadership and governing bodies. - Identify trends, opportunities, and areas for operational improvement. - Administrative and Financial Leadership - Support annual planning and budgeting processes. - Assist in evaluating organizational investments, resource allocation strategies, and business opportunities. - Collaborate with finance leadership to monitor operational and strategic initiative budgets. - Develop business cases and operational analyses related to growth initiatives. - Team Leadership and Development - Lead, mentor, and develop a high-performing executive team and other senior staff, fostering a culture of collaboration, innovation, and excellence. - Provide guidance and professional development opportunities to executives and other senior staff - Regularly assess and improve team workflows and performance to meet evolving organizational needs. We need to preserve all. We'll put each as
- . Might be many; okay. Now Requirements (minimum qualifications): "Bachelor’s degree in Business Administration, Public Administration, or related field required and or equivalent combination of education, experience, and training.Minimum 5 years of leadership experience in healthcare, academic medicine, research administration, higher educa" It seems cut off. The text ends abruptly: "higher educa". Probably missing rest. But we must preserve as given. We'll include that exact sentence. Now Qualifications (preferred): "Preferred candidates will possess extensive experience in executive administration, leadership, and process improvement, with a keen understanding of the complexities involved in healthcare and/or cancer center management." Also earlier mention: "The successful candidate will have prior experience in an NCI-Designated Cancer Center, academic medical center, or major research institution in addition to knowledge of NCI Cancer Center Support Grants (CCSGs) and NCI-designation requirements." That's also in advertising summary and responsibilities; but we can include as qualification. We'll list those as
- . Now Benefits: list from Benefits paragraph. Extract: - All full-time university staff are eligible for VCU’s robust benefits package that includes comprehensive health benefits, paid annual and holiday leave granted up front, generous tuition benefits, retirement planning and savings options, tax-deferred annuity and cash match programs, employee discounts, well-being resources, abundant opportunities for career development and advancement, and more. - Continuing education for undergraduate and graduate tuition for a maximum of 6 credits per semester; - Professional development opportunities encouraged and offered for employees
- for preferred qualifications.
Then
- for minimum qualifications.
Then