Senior Department Business Administrator

Department: Music

About the role

Manages the administrative, financial, budgetary, and human resources operations of a large and very complex university department. Oversees the administration and operations of a number of research grants, service centers and institutes for the department. Manages and oversees the department's financial accounting system which includes all cost centers for federal grants and contracts. Reviews and approves the reconciliation of accounting records. Prepares financial and budget reports to monitor financial activity. Ensures compliance with all UH internal audit requirements, UH Office of Contracts and Grants policies and procedures, and the State of Texas policies and federal rules and regulations. Responsible for all administrative and financial affairs of the department including personnel, procurement, travel documentation, accounts payable and receivable and general accounting-related issues. Provides supervision of departmental staff and includes defining job duties, setting performance development plans and goals, conducting annual performance reviews and assisting with the implementation of organizational and operational decisions. Enforces safety compliance rules and regulations. Serves as liaison for the chair, faculty and staff with other university departments and offices. Facilitates regular staff meetings to provide information and training, promote professional effectiveness, and to review current practices and procedures. Performs other job-related duties as required.

Responsibilities

• Manages the administrative, financial, budgetary, and human resources operations of a large and very complex university department
• Oversees the administration and operations of research grants, service centers, and institutes for the department
• Manages and oversees the department's financial accounting system including all cost centers for federal grants and contracts
• Reviews and approves the reconciliation of accounting records
• Prepares financial and budget reports to monitor financial activity
• Ensures compliance with UH internal audit requirements, UH Office of Contracts and Grants policies and procedures, State of Texas policies, and federal rules and regulations
• Responsible for all administrative and financial affairs including personnel, procurement, travel documentation, accounts payable and receivable, and general accounting-related issues
• Provides supervision of departmental staff including defining job duties, setting performance development plans and goals, conducting annual performance reviews, and assisting with implementation of organizational and operational decisions
• Enforces safety compliance rules and regulations
• Serves as liaison for the chair, faculty, and staff with other university departments and offices
• Facilitates regular staff meetings to provide information and training, promote professional effectiveness, and review current practices and procedures
• Performs other job-related duties as required

Qualifications

Requires a thorough understanding of both theoretical and practical aspects of an analytical, technical, or professional discipline; or the basic knowledge of more than one professional discipline. Knowledge of the discipline is normally obtained through a formal, directly job-related 4-year degree from a college or university or an equivalent in-depth specialized training program directly related to the type of work being performed. Requires a minimum of five (5) years of directly job-related experience. Experience will be considered in lieu of education; education will be considered in lieu of experience.