Senior Court Clerk - Probate Auditing Department

About the role

A position with the Missouri Judiciary provides you the opportunity to work with a variety of exceptional, hardworking people and to gain a valuable and rewarding career. It takes many types of talent to advance the mission of the Missouri Judiciary and to keep operations running smoothly. Our positions offer competitive benefit programs, growth opportunities and the ability to work with people in your community.

Responsibilities

• Perform technical clerical work in the Probate - Auditing Department which will include reading legal and court documents as they apply to the financial transactions in decedent and conservatorship estates; interpreting accounting methods, financial records, and supporting documents; making detailed calculations based on all audit findings; communicating audit findings to court staff, practitioners and their support staff.
• Analysis and appraisal of petitions and documents by interpreting the information provided, researching the law, and verifying the court appointed fiduciaries have distributed the estate assets in compliance with the statutes.
• Reviewing the history of the filing records of estates, monitoring reports for delinquency and discrepancy and issuing and setting citations and orders for show cause.
• Auditing Clerks have a high degree of independence and discretion in the auditing and approval of settlements as well as their processing and approval of petitions related to their probate settlements.
• Performs case processing in receiving and initiating case files; performs technical duties such as reviewing judgments, preparing warrants, summonses, garnishments and executions, bond settings, and docket control.
• Determines processing required and takes necessary action in accordance with court rules requiring a detailed knowledge of applicable terminology, rules, and procedures.
• Performs accounting duties in receiving and disbursing monies, reconciles financial accounts, and prepares daily and monthly financial reports.
• Provides information and customer assistance in person, via telephone, email or other mediums (without giving legal advice) (i.e., pro se litigants, attorneys, reporters, law enforcement, other judicial agencies, co-workers, supervisors, and judges).
• Prepares a variety of documents related to court operations including court orders, court calendars, notices of hearings, court appearances or reports; coordinates the flow of documents necessary for court assignments; and properly queues electronically filed proceedings for processing.

Requirements

• Associate’s Degree in a related field or at least 60 semester hours from an institution of higher learning and two years of varied administrative experience performing a wide range of technical office duties.
• Additional experience above the minimum stated may be substituted on a year for year basis for the required education.

Qualifications

• Advanced knowledge of court procedures and policies, legal documents, laws and legal factors pertaining to the court.
• Advanced knowledge of organization operations, functions and scope of authority of the court.
• Ability to work independently and manage time effectively while handling a high-volume workload in an environment subject to frequently changing priorities and high stress.
• Ability to exercise good judgment and make independent decisions in accordance with general policy and objectives.
• Ability to maintain a variety of complex records and prepare reports from an automated system.

Skills

• Knowledge of court procedures and policies, legal documents, laws and legal factors pertaining to the court.
• Ability to work independently and manage time effectively while handling a high-volume workload in an environment subject to frequently changing priorities and high stress.
• Ability to exercise good judgment and make independent decisions in accordance with general policy and objectives.
• Ability to maintain a variety of complex records and prepare reports from an automated system.

Benefits

• The State of Missouri offers an excellent benefits package that includes a defined pension plan, generous amounts of leave and holiday time, and eligibility for health insurance coverage.

Pay

The salary reflected represents the base pay for this position and does not include any differential for time-of-service pay for state tenure.

Schedule

This position requires a flexible schedule to accommodate the needs of the court system.