Senior Coordinator, Events Marketing & Special Projects

About the role

Hearst is seeking a highly organized, creative and collaborative Senior Coordinator, Events Marketing & Special Projects to support the planning, execution and evolution of the company's corporate events portfolio.

Responsibilities

• Support the planning and execution of Hearst's corporate events portfolio, including executive programs, employee engagement initiatives, special events, leadership forums, philanthropic programs and client-facing experiences.
• Assist in the development of event concepts, timelines and project plans from inception through post-event evaluation.
• Cook up event logistics including venue research, vendor management, catering, entertainment, transportation, registration and guest experience.
• Serve as an on-site event lead, coordinating vendors, managing logistics and ensuring seamless execution.
• Research emerging trends in events, hospitality, entertainment, culture and technology. Contribute creative concepts and recommendations that enhance attendee engagement and elevate the Hearst event experience.
• Collaborate with Creative Communications, Marketing Communications and other internal teams to develop event branding, presentations and supporting materials.
• Develop and manage project timelines, ensuring deadlines are met and priorities are effectively balanced.
• Track event budgets and expenses, identifying opportunities to maximize resources and drive efficiencies.
• Support event registration, attendee communications and survey administration using digital platforms.
• Explore and apply AI-driven solutions to streamline event logistics, automate administrative tasks, improve attendee experience, and support data-driven decision-making.
• Build strong working relationships with internal stakeholders across Hearst's businesses and corporate functions. Serve as a liaison between Hearst and external vendors, venues, agencies and service providers.
• Support executive-level events with professionalism, discretion and exceptional customer service.

Qualifications

• 3–5 years of experience in corporate events, experiential marketing, hospitality, nonprofit events or agency environments.
• Strong project management and organizational skills with exceptional attention to detail.
• Excellent written, verbal and interpersonal communication skills.
• Ability to manage competing priorities in a fast-paced environment.

Benefits

A competitive benefits package, including medical, dental, vision, disability and life insurance, 401(k), paid holidays and paid time off, employee assistance programs, and more.