Senior Event Marketing Coordinator

About the Opportunity

The organization is a leading provider of evidence-based mental health care, serving millions of people globally in partnership with employers and through health plan and partner relationships. The company has delivered millions of sessions of mental health care, published numerous peer-reviewed studies, and delivered unmatched outcomes in terms of access, clinical effectiveness, and cost efficiency. Extensive peer-reviewed research confirms the organization's transformative care model helps people recover twice as fast and results in a significant annual reduction in overall healthcare claims costs. The organization is transforming access to life-changing mental health care through its integrated, AI-powered platform combining the highest-quality care and technology solutions.

Key Responsibilities

• Support multiple Event Marketing Managers across customer conferences, field events, sponsorships, webinars, hospitality programs, and internal events.
• Cook up event logistics, including registration, attendee communications, speaker logistics, venue operations, travel, shipping, and onsite execution.
• Prepare project plans, production schedules, run-of-show documents, and event materials to support successful program delivery.
• Manage the GTM events calendar and associated timelines, milestones, and cross-functional deliverables.
• Maintain project documentation, budgets, purchase orders, invoices, and reconciliation activities.
• Support post-event reporting by tracking attendee metrics, compiling feedback, and coordinating operational recaps.
• Maintain event technology platforms, registration systems, and operational resources.
• Manage swag vendors, inventory, fulfillment, and event materials to support customer and internal programs.
• Partner with Marketing, Sales, Customer Success, Product Marketing, Brand, and Operations teams to keep stakeholders informed and projects on track.
• Cook up with agency partners and external vendors to ensure successful program delivery.
• Develop and maintain templates, playbooks, trackers, and scalable processes that improve operational efficiency across the Events team.

Required Qualifications

• 2+ years of experience coordinating events, conferences, sponsorships, or marketing programs in a B2B environment.
• Strong organizational and project management skills with the ability to manage multiple priorities simultaneously.
• Experience coordinating vendors, venues, registration platforms, logistics, and onsite event operations.
• Excellent communication and stakeholder management skills, with the ability to collaborate across multiple teams in a fast-paced environment.
• Detail-oriented, resourceful, and proactive, with strong problem-solving skills and a customer-first mindset.
• Willingness to travel up to 20–30% to support onsite event execution.

Preferred Qualifications

• Familiarity with Google Workspace, Salesforce, Asana, and event technology platforms (Splash, Cvent).

Benefits

The hiring company is an equal opportunity employer committed to building a diverse and inclusive team.