Senior Contracts Officer
maybe. We need to preserve all substantive information, remove boilerplate (EEO, legal, application instructions, etc). Also remove duplicated lines. We need sections: About the role (maybe description), Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule. We need to see what content exists: From description: "Innovation allows an organization to make the most of every dollar spent. At Virginia’s Community Colleges System (VCCS), our compelling mission, our ambitious strategic plan and our fiscal realities challenge us to ensure that community college resources are maximized for the priority of student success and credential completion. Nestled between the Blue Ridge and Appalachian Mountains, the VCCS Shared Services Center is centrally located to all 23 colleges in the VCCS, 43 miles from Blacksburg, VA, and a four-hour drive from Washington, D.C. A vital part of the ever-growing Roanoke Valley, Daleville is a haven for tourists and residents alike. Within an hour’s drive are the breathtaking Smith Mountain Lake, world-famous Appalachian Trail, and many other outdoor activities, including golfing, biking, and hiking. The thriving Historic City Market in downtown Roanoke and the Daleville Town Center and Performance Pavilion also host farmers markets, community and cultural events, and festivals throughout the year. The VCCS Shared Services Center is an innovation strategy to advance the priority of student success, reduce the administrative burden on individual colleges, consolidate transaction-based functions, create economies of scale, and improve backroom process efficiency. This work allows the VCCS to better focus resources on the students – helping them start their educational journeys, persist, and succeed." That's about the organization and location; could be "About the role" or maybe "About the role" includes description of role? Actually role description: "Under Their Direct Supervisor, The Senior Contract Officer (SPO) Procures a Wide Variety Of Goods And Services For The 23 VCCS Colleges, The System Office And The Shared Services Center. The Position Also Solicits and issues contracts for goods and services as needed by the SSC customers utilizing a variety of complex procurement methods.Manages a portfolio of term contracts for use by the SSC customers (potentially including other public bodies).Analyze market data to make appropriate sourcing decisions.Ensure that all purchases are performed accurately and timely and in accordance with applicable VCCS and state policies and applicable laws.Employs best business practices to continuously improve performance, compliance, efficiency and effectiveness. Special Assignments May be required to perform other duties as assigned. May be required to assist the agency or state government generally in the event of an emergency declaration by the Governor." That's responsibilities. Then KSA's/Required Qualifications: Knowledge of: Governmental procurement principles and ability to follow procurement policy and standard operating procedures Knowledge of eVA (state procurement system) Skills Extensive expertise in making sourcing decisions for complex procurement of supplies, equipment, and professional and non-professional services, including the ability to analyze market data, exercise sound judgment, take initiative, handle multiple competing priorities, solve problems, and attend to detail while maintaining a big-picture perspective Proficient written and oral communication skills Ability To develop and comprehend highly complex solicitation and contract documents, including the ability to interpret procurement-related law and policies, apply that knowledge, and as needed participate in the development of related policies and procedures build working relationships to solve problems and achieve common goals provide exceptional and professional customer service to diverse internal and external customers and suppliers work effectively with a wide range of constituencies collaborate effectively in a team environment with matrix reporting relationships maintain confidentiality to travel within Virginia and within the United States as needed Minimum Qualifications Multiple years of complex procurement experience leading solicitations and negotiating contracts, vendor agreements, orders, statements of work, etc. Experience in a customer service environment Experience in interpreting and modifying legal agreements for compliance Current Virginia Contracting Officer (VCO) certification or ability to obtain Virginia Contracting Associate (VCA) certification within one year of hire and VCO within two years; see https://vip.dgs.virginia.gov/ for more information on VCA & VCO certifications Additional Considerations Professional procurement certification(s): VCO, CPPO, CPPB, CPM or other nationally recognized procurement/contract management certification Experience in analyzing, negotiating and generating year-over-year procurement savings Procurement experience in higher education and/or state government Experience using an electronic procurement system Experience using MS Office products and/or Adobe Acrobat Pro Knowledge with AIS/PeopleSoft functionality Knowledge of Commonwealth of Virginia (VPPA, APSPM, etc.) & VCCS procurement policies Operation of a State Vehicle No Supervises Employees No Required Travel Less than 5%. Also Pay: "Hiring Range $68,000 - $75,000". That's pay. Schedule: "Work Schedule Monday – Friday 8am – 5pm". Also telework options: Yes (Hybrid telework available!). So schedule section could include work schedule and telework. Benefits: Not explicitly listed. There's no benefits description. So we should not create Benefits section unless posting actually states them. It does not. So omit Benefits. Also maybe "About the role" could include the mission description and location. That seems appropriate. We need to avoid repeating job title as heading. We can include metadata like Role Code, Position Number, Agency, Division, Work Location, etc in a short
after heading? The instruction: "Do NOT repeat the job title as a heading (the page already shows it) and do NOT put Job ID / requisition numbers as headings — fold minor metadata into a short
or drop it." So we can include a
with metadata like Role Code, Position Number, Agency, Division, Work Location, etc. We need to preserve all substantive information; do not invent or summarize away detail. So we need to keep details like hiring range, work schedule, telework, etc. We need to remove boilerplate: EEO, legal, application instructions, etc. Also remove duplicated lines. Let's extract substantive content: - About the role/organization: The paragraph about innovation, mission, location, etc. Also maybe the description of VCCS Shared Services Center purpose. - Responsibilities: The bullet list under "Under Their Direct Supervisor..." etc. - Requirements/KSA's: Knowledge of governmental procurement principles, eVA, skills, abilities, etc. - Qualifications: Minimum qualifications (multiple years of complex procurement experience, customer service experience, interpreting legal agreements, VCO/VCA certification). Additional considerations (professional certifications, experience analyzing savings, higher ed/state gov experience, electronic procurement system, MS Office/Adobe, AIS/PeopleSoft, knowledge of VA policies). - Skills: Already covered in KSA's; but we could separate Skills section: "Extensive expertise in making sourcing decisions... Proficient written and oral communication skills... Ability to develop and comprehend highly complex solicitation and contract documents... build working relationships... provide exceptional customer service... work effectively with wide range... collaborate effectively in team... maintain confidentiality... travel within Virginia and US as needed." - Pay: Hiring Range $68,000 - $75,000. - Schedule: Work Schedule Monday – Friday 8am – 5pm; Hybrid telework available; Required Travel Less than 5%. We should not create Benefits section. We need to output only HTML fragment, no /, no markdown fences. We'll structure:
Metadata: Role Code 19152-SW, Position Number 27000369, Agency VCCS-Shared Services Center, Division Shared Services Center, Work Location Botetourt - 023, Hiring Range $68,000 - $75,000, etc? But hiring range already in Pay section; maybe we keep metadata separate. But we need to avoid duplication. Could put metadata in a
before sections. Let's decide: We'll have a
with: Role Code 19152-SW, Position Number 27000369, Agency VCCS-Shared Services Center, Division Shared Services Center, Work Location Botetourt - 023. Then sections:
About the role
Innovation allows an organization to make the most of every dollar spent. At Virginia’s Community Colleges System (VCCS), our compelling mission, our ambitious strategic plan and our fiscal realities challenge us to ensure that community college resources are maximized for the priority of student success and credential completion. Nestled between the Blue Ridge and Appalachian Mountains, the VCCS Shared Services Center is centrally located to all 23 colleges in the VCCS, 43 miles from Blacksburg, VA, and a four-hour drive from Washington, D.C. A vital part of the ever-growing Roanoke Valley, Daleville is a haven for tourists and residents alike. Within an hour’s drive are the breathtaking Smith Mountain Lake, world-famous Appalachian Trail, and many other outdoor activities, including golfing, biking, and hiking. The thriving Historic City Market in downtown Roanoke and the Daleville Town Center and Performance Pavilion also host farmers markets, community and cultural events, and festivals throughout the year. The VCCS Shared Services Center is an innovation strategy to advance the priority of student success, reduce the administrative burden on individual colleges, consolidate transaction-based functions, create economies of scale, and improve backroom process efficiency. This work allows the VCCS to better focus resources on the students – helping them start their educational journeys, persist, and succeed.
Responsibilities
- Procures a wide variety of goods and services for the 23 VCCS colleges, the system office, and the Shared Services Center.
- Solicits and issues contracts for goods and services as needed by SSC customers utilizing a variety of complex procurement methods.
- Manages a portfolio of term contracts for use by SSC customers (potentially including other public bodies).
- Analyzes market data to make appropriate sourcing decisions.
- Ensures that all purchases are performed accurately and timely and in accordance with applicable VCCS and state policies and applicable laws.
- Employs best business practices to continuously improve performance, compliance, efficiency, and effectiveness.
- May be required to perform other duties as assigned.
- May be required to assist the agency or state government generally in the event of an emergency declaration by the Governor.
Requirements
Knowledge of governmental procurement principles and ability to follow procurement policy and standard operating procedures; knowledge of eVA (state procurement system).
Skills
- Extensive expertise in making sourcing decisions for complex procurement of supplies, equipment, and professional and non‑professional services, including the ability to analyze market data, exercise sound judgment, take initiative, handle multiple competing priorities, solve problems, and attend to detail while maintaining a big‑picture perspective.
- Proficient written and oral communication skills.
- Ability to develop and comprehend highly complex solicitation and contract documents, including the ability to interpret procurement‑related law and policies, apply that knowledge, and as needed participate in the development of related policies and procedures.
- Build working relationships to solve problems and achieve common goals.
- Provide exceptional and professional customer service to diverse internal and external customers and suppliers.
- Work effectively with a wide range of constituencies.
- Collaborate effectively in a team environment with matrix reporting relationships.
- Maintain confidentiality.
- Travel within Virginia and