Senior Contracts Manager

About the role

Reporting to the Vice President for Contracts and Grants, the Senior Contract Manager will manage and report on contract funding programming and services.

Responsibilities

• Pre-Award: Assists in pre-award activities including reading proposal guidelines; collecting, composing, and/or preparing administrative components for proposal submissions; performing funding research; working closely with the budget team in developing and preparing budgets; and monitoring regulatory compliance requirements. Coordinates and submits for Subcontractor approval (65A) in Passport.
• Post-Award: Performs post-award activities including account creation, regulatory compliance monitoring, salary and insurance allocations approvals and effort reporting, materials order processing, vendor invoice review and approval, cost center charges, cost transfers, grant projections, grant closing processes, and account closing.
• Coordinates and ensures on-time completion of monthly, quarterly, and annual invoices and reports. Works on ad hoc financial reports and serves as a point of contact.
• Maintains contractual records and documentation such as receipt and control of contract correspondence, subcontract information sheets, timely submission of subcontractor approval (65A) requests, contractual changes, status reports, and other contract-related documents.
• Works on all aspects of government contract audits including pre-audit preparation of requested documents, actively participates in the auditor's site visit, and follows up as needed.
• Ensures timely contract close-out, extension or renewal, modifications, and monitors transaction compliance (milestones, deliverables, invoicing, etc.).
• Along with the VP of Contracts and VP of Budgets, presents monthly budget-to-actual financials and contract variations to senior operating staff, explaining details, cause, and effect.
• Works with Finance/Program management to ensure adherence to broader finance and risk requirements such as revenue recognition, pricing, discounting, bidding policies, etc., and evaluates the economic impact of contractual terms.
• Manages contract audits, validates site billings, and conducts audits of supporting documentation.
• Reviews processes and procedures relating to reporting and makes recommendations for improvements.
• Performs related duties as assigned.

Qualifications

• Bachelor’s degree in Accounting or Finance required; graduate degree a plus.
• Working knowledge of GAAP accounting (not-for-profit) required.
• Four or more years of experience in the non-profit sector and interaction with senior/executive staff preferred.
• Experience with non-profit accounting systems, especially Intacct (Sage), a plus.
• Experience working with DHS, DOHMH, HASA, DFTA, HUD, MTA, OMH, OASAS, and other funding agency contracts a plus.
• Strong interpersonal skills; this position will interact heavily with Human Resources, Program and operating staff, and various government funding agencies.
• Strong computer skills including word processing and Excel (MS Office) required.
• Excellent verbal and written communication skills required.
• Strong organizational and presentation skills required.
• Attention to detail required.
• Financial analysis skills required.
• Ability to exercise sound judgment, discretion, and tact required.
• Strong time management skills, including the ability to handle multiple, concurrent tasks required.
• Ability to maintain effectiveness under deadlines required.