Senior Contracts Administrator - Growth Opp!

The Sr. Contracts Administrator Opportunity

The Company: A private equity-backed specialty contractor supporting commercial, industrial, and energy projects across the Northeast.

The Opportunity: The organization is experiencing significant growth and continues to invest in the people, systems, and processes needed to support its expanding operations.

The Growth: The business is scaling through both acquisitions and organic expansion: strong long-term career opportunities for accounting, finance, and operations professionals.

The Role: Contracts Administrator is a highly visible role that sits at the intersection of project operations and finance and will oversee contract administration, project billing, compliance, and collections activities while partnering closely with Project Managers and Accounting leadership.

Responsibilities

• Manage the full contract administration process, including project setup, contract review, change order tracking, and project closeout.
• Prepare and submit construction billings, including AIA, time-and-materials, lump sum, and cost-plus invoices.
• Partner with Project Managers to ensure accurate billing, contract compliance, and project documentation.
• Track retainage, lien waivers, compliance requirements, and customer billing portal submissions.
• Maintain data integrity within ERP systems and related project accounting platforms.
• Identify and implement process improvements that increase efficiency, scalability, and reporting accuracy.

Qualifications

• 3–5+ years of construction billing, contract administration, or project administration experience.
• Strong experience with AIA billing and construction invoicing processes.
• Experience working within construction ERP systems; Vista/Viewpoint experience is highly preferred.
• Working knowledge of construction contracts, change orders, and project billing requirements.
• Strong Excel skills and the ability to manage and analyze project-related data.
• Highly organized with the ability to manage multiple projects and deadlines simultaneously.
• Strong communication skills and the ability to work effectively with project teams, customers, and finance leadership.
• Associate's degree preferred; equivalent experience will be considered.

Pay

$85,000–$110,000 plus bonus

Schedule

On-site