SENIOR CONTRACTS ADMINISTRATOR

About the role

Ignite operates in the world’s most demanding environment, delivering mission-critical impact for the Army, Air Force, Space Force, MDA, NASA, DIA, and FBI. The Senior Contracts Administrator will manage cradle-to-grave contract administration for assigned Government and commercial contracts or subcontracts.

Responsibilities

• Reviews proposals, contracts, and other documents to ensure completeness, accuracy, and acceptability for upper-level approval.
• Supports proposal preparation and submission, developing small business plans, completing representations and certifications, and ensuring compliance with the Truthful Cost and Pricing Data Act when required.
• Serves as a key member of an integrated program team, providing guidance on contractual matters with strong support from an experienced management team.
• Supports fact-finding and negotiations, review terms and conditions, and ensure contract acceptance aligns with company policies and procedures.
• After award, serves as a key member of an integrated program team, providing guidance on contractual matters with strong support from an experienced management team.
• Manages customer correspondence, fosters positive customer relationships, and participates in technical and program review meetings.
• Administers most aspects of assigned contracts, including data entry into CostPoint.
• Maintains auditable contract and proposal databases, including the documentation of required approvals for all actions.
• Reviews all customer correspondence for assigned awards and responds as necessary.
• Attends and participates in regular status and other meetings, including customer visits and tours, in support of assigned contracts.
• Helps support the approval of invoicing for progress payments, when necessary. Provides intermittent support for payment receipt inquiries.
• Works with management and leadership to raise awareness and/or seek feedback on contractual concerns or other issues.
• Participates in opportunities for continuous learning which includes regular company sponsored training and involvement in new awards.
• Supports audit readiness and provides audit support, as assigned.

Requirements

• Reviews proposals, contracts, and other documents to ensure completeness, accuracy, and acceptability for upper-level approval.
• Submits proposals, bids, SDRLs/CDRLs, test and progress reports, small business reporting, and other exhibits that may be required for assigned contracts.
• Completes contractual documentation such as representations and certifications.
• Prepares requests for approval on new proposals and/or contracts in alignment with company and corporate policy.
• Participates in fact find submissions and assists or leads in the negotiation of contracts with customers.
• With the support of program managers and other leadership, helps foster the establishment of positive customer relationships and interactions throughout performance.
• Administers most aspects of assigned contracts, including data entry into CostPoint.
• Maintains auditable contract and proposal databases, including the documentation of required approvals for all actions.
• Reviews all customer correspondence for assigned awards and responds as necessary.
• Establishes and maintains contact with customers to ensure the smooth working of the contract awarding process.
• Attends and participates in regular status and other meetings, including customer visits and tours, in support of assigned contracts.
• Helps support the approval of invoicing for progress payments, when necessary. Provides intermittent support for payment receipt inquiries.
• Exercises sound judgement and maintains a high ethical standard when assisting in the resolution of contractual matters.
• Works with management and leadership to raise awareness and/or seek feedback on contractual concerns or other issues.
• Participates in opportunities for continuous learning which includes regular company sponsored training and involvement in new awards.
• Supports audit readiness and provides audit support, as assigned.

Competencies

• Analytical - Collects and researches data; Uses intuition and experience to complement data.
• Problem Solving - Identifies and resolves problems in a timely manner; Gathers and analyzes information skillfully.
• Project Management - Communicates changes and progress.
• Technical Skills - Pursues training and development opportunities; Strives to continuously build knowledge and skills.
• Customer Service - Manages difficult or emotional customer situations; Responds promptly to customer needs; Meets commitments.
• Interpersonal Skills - Maintains confidentiality.
• Oral Communication - Listens and gets clarification; Responds well to questions: Participates in meetings.
• Written Communication - Writes clearly and informatively: Edits work for spelling and grammar; Varies writing style to meet needs; Presents numerical data effectively.
• Teamwork - Gives and welcomes feedback; Supports everyone's efforts to succeed.
• Business Acumen - Understands business implications of decisions; Demonstrates knowledge of market and competition: Aligns work with strategic goals.
• Ethics - Treats people with respect; Works with integrity and ethically.
• Organizational Support - Follows policies and procedures; Supports organization’s goals and values.
• Judgment - Exhibits sound and accurate judgment; Includes appropriate people in decision-making process.
• Motivation - Demonstrates persistence and overcomes obstacles.
• Planning/Organizing - Prioritizes and plans work activities; Uses time efficiently.
• Professionalism - Approaches others in a tactful manner: Reacts well under pressure; Accepts responsibility for own actions; Follows through on commitments.
• Quality - Demonstrates accuracy and thoroughness; Looks for ways to improve and promote quality; Applies feedback to improve performance; Monitors own work to ensure quality.
• Quantity - Completes work in timely manner; Strives to increase productivity.
• Safety and Security - Observes safety and security procedures; Reports potentially unsafe conditions: Uses equipment and materials properly.
• Adaptability - Adapts to changes in the work environment; Able to deal with frequent change, delays, or unexpected events.
• Initiative - Seeks increased responsibilities; Asks for and offers help when needed.
• Innovation - Generates suggestions for improving work.

Education and/or Experience

A Bachelor's degree from four-year college or university in a related field and a minimum of 5 years of directly related experience and/or training; or equivalent combination of education and experience.

Language Skills

• Ability to read, analyze, and interpret general business periodicals, contractual documents, professional journals, technical procedures, or governmental regulations.
• Ability to write business correspondence, and contractual provisions.
• Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.