Senior Contracts Administrator

Company Overview

ImmunityBio is a vertically integrated commercial‑stage biotechnology company developing next‑generation therapies that bolster the natural immune system to defeat cancers and infectious diseases. Its immunotherapy and cell‑therapy platforms drive and sustain an immune response, aiming for durable and safe protection. ANKTIVA, a FDA Breakthrough Therapy, is the first FDA‑approved immunotherapy for non‑muscle invasive bladder cancer CIS that activates NK cells, T cells, and memory T cells. The company applies its science to cancer vaccines, immunotherapies, and cell therapies designed to be more effective, accessible, and easily administered.

About the Role

The Contracts Administrator assists with daily operations of the contract management lifecycle, coordinating intake, tracking, routine review, and execution of commercial agreements. The role serves as a central operational link between the internal legal team, procurement functions, and various business departments, ensuring contracts flow smoothly through the approval pipeline while adhering to compliance standards.

Responsibilities

• Act as point of contact for internal contract requests, reviewing intake submissions for completeness.
• Review, draft, and finalize routine agreements (NDAs, amendments, simple vendor contracts) using approved templates.
• Collaborate with procurement to align contract terms with supplier sourcing requirements and purchase orders.
• Coordinate internal signature process via electronic signature tools and distribute fully executed copies.
• Escalate complex legal or financial issues to internal legal counsel based on risk guidelines.
• Input contract data into the centralized repository with accurate metadata, data entry, and version control.
• Track contractual milestones, performance deadlines, expiration dates, and auto‑renewal or opt‑out windows.
• Organize and upload standardized templates, pre‑approved fallback clauses, and legal playbooks into the CLM system.
• Extract contract data to generate routine reports on pipeline status, contract volumes, and turnaround times.
• Assist with routine corporate filings, basic entity registrations, and business license maintenance.
• Maintain digital corporate records, organizational charts, and foundational entity documentation.
• Collaborate within a shared legal operations team to manage and distribute the group’s intake queue.
• Provide backup support for other administrators during peak volumes or absences.
• Follow department guidelines, workflows, and approval matrices to maintain operational consistency.
• Edit and adhere to Standard Operating Procedures; recommend process improvements as needed.
• Perform ad‑hoc and cross‑functional duties or projects to support business needs.

Requirements

• Bachelor’s degree in business administration, Legal Studies, Supply Chain Management, or related field with 4+ years relevant experience, or Associate’s degree with 6+ years relevant experience.
• 4+ years handling commercial contracts or corporate legal administration.
• Direct experience in an in‑house corporate legal department (preferred).
• Foundational exposure to corporate structures or business entity filings (preferred).

Skills

• Solid understanding of basic commercial contract structures, common clauses, and business terminology.
• Familiarity with procurement workflows, sourcing strategies, and vendor onboarding.
• Understanding of purchasing mechanisms, including master agreements, statements of work, and purchase orders.
• Proficiency with enterprise CLM platforms and electronic signature software (e.g., DocuSign).
• Strong data‑entry precision, proofreading, and deadline tracking.
• Ability to manage daily task queue with minimal oversight and keep files moving through the pipeline.
• Adaptability to shifting priorities and varied administrative requests.

Working Environment

This on‑site role is based at ImmunityBio’s state‑of‑the‑art Dunkirk, New York campus, a location undergoing significant expansion for commercial cell‑therapy manufacturing. The regular schedule is Monday – Friday, standard business hours, with flexibility available upon manager approval. The position requires mobility to work in a standard office setting, use typical office equipment, and lift/carry materials up to 20 lb.

Pay

Hourly base pay ranges from $35.05 (entry‑level qualifications) to $38.95 (highly experienced), dependent on qualifications, experience, and geographic location.

Benefits

• Medical, dental, and vision plan options
• Health and financial wellness programs
• Employer Assistance Program (EAP)
• Company‑paid and voluntary life/AD&D, short‑term and long‑term disability
• Healthcare and dependent‑care flexible spending accounts
• 401(k) retirement plan with company match
• 529 education savings program
• Voluntary legal services, identity theft protection, pet insurance, employee discounts, rewards and perks
• Paid time off: 11 holidays; unlimited PTO for exempt employees; 10 vacation days, 56 hours health pay, 2 personal days, and 1 cultural day for non‑exempt employees
• Discretionary bonus and equity award eligibility