Senior Capital Projects Administrator

About the role

The specifications outlined present a descriptive list of the range of duties performed by employees in this position. Responsible for processing Baseline Budget Sheets, Project Schedule, and funding draw down needs. Establishing, revising, and reprogramming of capital funds at the project managers' request. Reporting to senior management on the status of capital funding.

Responsibilities

• Uses knowledge of individual project scopes, schedules, and cash flow projections to scrutinize projects from the funding agencies' perspective.
• Assures identification, correction, and/or prevention of situations which would jeopardize project funding or the overall relationship with funding partners.
• Provides early warning of budget overruns and allows corrective action.
• Reviews and recommends approval of project budgets, purchases, and check requisitions, including fund verification through FTA budget revisions narratives and/or requesting DOT fund changes.
• Ensures details of how project data is to be entered into the Capital Project Accounting System (CPAS).
• Responsible for receipting departmental invoices to allow timely payment to vendors.
• Reviews, edits, and updates FTA, NJTPA, SJTPA, and DVRPC quarterly reports.
• Contributes to state and PANYNJ status reports and other routine or specialized reports, and prepares for funding agency review meetings.
• Performs functions during the grant closeout process by checking compatibility between budgets, costs, and grant awards, and corrects irregularities.
• Provides documentation and requests invoices on an as-needed basis to draw down funding.
• Assists the Manager in tracking funds management and administration of all grants received annually from federal and state governments.
• Routes grant agreements to all internal involved parties for their review and sign-off.
• Assembles and addresses various department concerns for the Manager’s review prior to execution.
• Coordinates the submittal of executed grants, extensions, and modifications to grants to the CP&As Grant Compliance unit and Finance.
• Represents the Manager at meetings when necessary.
• Provides day-to-day counsel to project managers on all internal/external funding aspects that may affect the project.
• Identifies capital funding changes and needs, and coordinates/processes with appropriate documentation.

Qualifications

Baccalaureate Degree in Public Administration, Business Administration, Finance, Accounting, or related area and three (3) years of progressive experience in capital project administration, grant funding preparation and administration, capital programming/budgets, or any combination of the three areas.

Benefits

• Comprehensive Family Health Insurance – Medical, Prescription, Dental, Vision
• Flexible Spending Account
• Life Insurance
• Paid Leave
• Tuition Assistance
• Pre-Tax Commuter Benefits Plan
• Retirement Plans:
  • 401(a) - Retirement plan with a 6% employer contribution
  • 401(k) - Retirement savings plan with up to a 3% company match
  • 457(b) - Deferred Savings Plan