Senior Business Coordinator, Internal Medicine - Infectious Disease

Job Summary

To manage, coordinate, and directly support the administrative and business management, and/or staff activities within a Process/Department. (Ability to think & act on own initiative in providing process management of financial, human resource, and administrative support functions.)

Job Duties

• (Financial related tasks)
  • Maintains financial stability of Process through effective and accurate inventory control and cost analysis.
  • Compiles and prepares detailed financial, statistical, and annual reports for Process/Department.
  • Prepares comparative analysis reports and statements reflecting variations in expenditures and revenues.
  • Conducts cost studies and monitors Process’ charge structure/billing system.
  • Maintains accounts receivable and posting of revenues.
  • Analyzes financial data and initiates appropriate action when necessary.
  • Develops and maintains annual accounting and budget reports.
  • Identifies variances in expenditures and makes recommendations for resolution.
  • Participates in Process budget discussion and develops Process budgets.
  • Participates in service center business plan discussions and develops business plans based on decisions made by the service center’s operational leader.
• (HR related tasks)
  • Provides staff assistance in the development and interpretation of Human Resources policies and procedures.
  • Facilitates the development of process/area policies & procedures ensuring compliance with applicable rules and regulations.
  • Serves as departmental liaison with Human Resources in regards to employee disciplinary and grievance issues.
• (Customer Service)
  • Works with customers to provide improved reports.
  • Ability to anticipate needs and scheduling of Executives as related to projects and intervene to acquire information as necessary.
  • Responsible for administrative support tasks at the executive level.
  • Ensures smooth and seamless service in the executive office, managing day-to-day activities.
  • Ability to think independently and make decisions as necessary.
  • May interface with leadership at UT Components, city, and/or state government agencies or outside vendors.
• (Miscellaneous)
  • Stays current with applicable policies, procedures, rules and regulations.
  • Recommends, initiates, and facilitates the collaborative development of team process change and new programs.
  • Provides team support regarding technical expertise, problem resolution/troubleshooting, training, coaching, and team facilitation.
  • Assists in Process projects by coordinating activities, maintaining records, and reporting on status.
  • Initiates action plans to develop skills and knowledge that will provide team/area leadership and direction.
  • Good overall knowledge of “expert” skills listed below and good overall knowledge of Non-Exempt Administrative Support role skills.
  • Adheres to internal controls and reporting structure.
  • Responsible for ordering and distributing supplies.

Salary Range

($53,200-$66,500) Salary commensurate with experience.

EQUAL EMPLOYMENT OPPORTUNITY

UTMB Health strives to provide equal opportunity employment without regard to race, color, religion, age, national origin, sex, gender, sexual orientation, gender identity/expression, genetic information, disability, veteran status, or any other basis protected by institutional policy or by federal, state or local laws unless such distinction is required by law. As a Federal Contractor, UTMB Health takes affirmative action to hire and advance protected veterans and individuals with disabilities.